Company: Ontario Teachers’ Pension Plan

Location: Toronto, ON

Expected salary:

Job date: Wed, 26 Feb 2025 01:40:13 GMT

Job description: The opportunityThe Internal Communications & Events Associate will support the coordination and planning for Ontario Teachers’ internal and external events. This will include coordinating major external events such as the Annual General Meeting as well as hybrid, virtual, and in-person internal events such as Employee Town Halls, Leader Forums, employee recognition events, and other events as needed. The role will also support internal communications activities and content development/distribution to employees.Who you’ll work withThis role reports to the Senior Manager, Internal Communications.What you’ll doSupport and manage annual schedule of events including contributing to planning documentsPlan and support hybrid, virtual and in-person event scheduling and logistics, providing guidance, insights and recommendations to ensure successful executionHandle issues related to event logistics and vendor management that arise and troubleshoot any emerging problems associated with events (before, during, and after)Collaborate with preferred vendors, suppliers, speakers and venues, obtaining/organizing contracts for approvalSupport rehearsals, testing, and ‘day of’ event logistics and productionWrite, edit and distribute all communications related to events (invitations, intranet articles, other)Partner with creative team and outside vendors to deliver on-brand assets and event materialsWork with broader internal communications team to prepare for key events as necessaryKeep track of event finances including deposits, cheque requests, invoicing and reportingConduct, distribute, and analyze post-event surveys and post-mortem feedback to identify areas of improvement and contribute to summary and highlights documentingSupport internal communications team by writing, editing, and distributing/publishing content on multiple communications channelsCoordinate quarterly and monthly integrated enterprise calendars and schedules to ensure line of sight into executive availability, global holidays, Board meetings, etc.Actively participate in projects/initiatives to evolve and grow our employee engagement and communication channelsMonitor, respond or triage inbound requests for internal communications services among the internal communications groupEnsures event execution aligns with corporate objectives and supports core valuesSelects vendors and services as appropriate for enterprise-wide events, manages budget and costsEvents and supporting materials are high visibility (Board, executive team, all employees, Plan members) and must reflect the Ontario Teachers’ brand and purposeOther duties as requiredWhat you’ll needPost-secondary education (communications, marketing, event planning)Corporate event experience is an assetHighly organized self-starter who can successfully juggle competing prioritiesStrong project managements skills with experience developing and managing critical pathsMature, self-motivated, enthusiastic and passionateSolid understanding of virtual, hybrid and in-person event options and technologiesStrong influencer e.g. working with volunteers, adept at collaborating/working with othersStrong writing and communication skills, experience writing briefs, agendas, invitations, notes, measurement and reporting documents, and promotional materialsEffective negotiatorExcellent interpersonal skillsAbility to accomplish projects with little supervisionMinimum 5 years corporate event and communications experienceExperience managing multiple projects with a variety of stakeholders on tight deadlines#LI-RM1#LI-HybridWhat we’re offeringPay-for-performance environment that offers competitive salary and incentiveNumerous opportunities for professional growth and developmentComprehensive employer paid benefits coverageRetirement income through a defined benefit pension planThe opportunity to invest back into the fund through our Deferred Incentive ProgramA flexible/hybrid work environment combining in office collaboration and remote workingCompetitive time offOur Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each yearEmployee discount programs including Edvantage and PerkopolisAt Ontario Teachers’, diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check outHow to applyAre you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired.Candidates must be legally entitled to work in the country where this role is located.The privacy of your personal information is important to us. Please visit our to learn how we handle your personal information.Functional Areas: Marketing & CommunicationsRequisition ID: 6271

The Internal Communications & Events Associate at Ontario Teachers’ will support the coordination and planning of internal and external events, including Employee Town Halls, Leader Forums, and the Annual General Meeting. The role involves event scheduling and logistics, vendor management, event communications, and content development. The role reports to the Senior Manager, Internal Communications and requires someone with corporate event experience, strong project management skills, and excellent communication abilities. Ontario Teachers’ offers competitive salary, professional growth opportunities, comprehensive benefits, and a flexible/hybrid work environment. They value diversity and inclusion in their workplace. Candidates must be legally entitled to work in the country where the role is located.