Company: Takeda

Location: Toronto, ON

Expected salary:

Job date: Sun, 15 Jun 2025 04:39:35 GMT

Job description: By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s and . I further attest that all information I submit in my employment application is true to the best of my knowledge.Job DescriptionPURPOSE:The Medical Operations Coordinator provides specialized support to the Therapeutic Area Medical Affairs Teams, with a primary focus on ensuring adherence to all processes related to Medical Programs and system requirements.This role requires a strategic thinker who can inspire others, focus on key priorities, and elevate organizational capabilities in line with Takeda’s Leadership Behaviors.KEY JOB ACCOUNTABILITIES:Grants, Donations, and Sponsorships AdministrationManages the end-to-end process for grants, donations, and sponsorship applications while remaining compliant with all policiesGrant & Donation Committee Meetings Facilitation – agenda preparation, pre-meeting preparation for the committee, meeting minutes, and follow-up on action itemsLiaises with the grant and donation lead on application priorities, budgets, additional information requests, and committee meeting decisionsManages due diligence regarding conflicts of interestMaintains and files all documents according to document retention requirements stated in the SOP, and is responsible for record managementExecutes Takeda Legal pre-approved templates with recipientsStays current on Takeda policies and standard operating procedures to ensure proper applicationEfficiently processes all HCE, HCP and patient payments through Ariba and Invoice Track for Takeda Organized Meeting Events, Grants, Sponsorships and Donations, tracks budgetary expenditures and accrualsResponsible for adverse event reportingMedical Program CoordinationProvides coordination, administration, and logistical support to Medical Programs (Continuing Medical Education programs or Other Learning Activity programs)Ensure proper documentation is obtained from external (mainly HCPs) and internal stakeholders to initiate the programObtains appropriate approvals for the program(s)Where required, interacts with external vendors to ensure smooth coordination of the program(s)Where required, travel to on-site programs (e.g., advisory boards, consultancy meetings, medical education programs) to provide logistical supportEnsure data entry, monitoring, and tracking of all required documentation from program initiation to payment in the required Takeda systemProcesses invoices and agreements; tracks budgetary expendituresGeneral Administrative SupportProvides administrative and technical support to the Therapeutic Area Medical Affairs Team across the assigned therapeutic areasAd hoc coordination across the Medical departmentWork closely with internal stakeholders including Finance, Legal, Ethics and Compliance, Medical, Market Access and Marketing.COMPETENCIES:Business KnowledgeTakeda policies and standard operating procedures to ensure the proper application is followed according to the position’s dutiesIMC Code of Conduct and Health Canada CodeLocal and international regulations on reporting adverse drug reactions to ensure that Takeda Canada remains in compliance with government regulationsKnowledge of Takeda’s products to plan and develop processes and to ensure successful project coordinationExpert knowledge of medical communication systems and processesKnowledge of unique processes and requirements (e.g., interactions with HCPs, Compliance and Audit)Occupational Knowledge and SkillsKnowledge of the medical affairs environment in order to provide administrative and project supportExperience with project management principles including resource planning, organization, budgeting, prioritization, and vendor management, with a successful track record of managing multiple projects and competing priorities under tight deadlinesThorough understanding of ethical, legal, compliance, and regulatory guidelines related to medical affairs in the pharmaceutical industryExcellent collaboration skills to interact with external and internal customers in a professional mannerStrong attention to detail; highly focusedCan-do attitude with the ability to inspire confidence and enthusiasm in othersDigital CompetenciesExperience working effectively with colleagues in virtual or remote settings, utilizing digital collaboration tools, incl. MS Teams.Ability to collect, analyze, and interpret data to make informed decisions and drive business outcomes.Proficiency in leveraging digital tools, platforms, Artificial Intelligence (AI) and other technologies (including Microsoft Office suite) to communicate with impact and perform tasks efficiently and effectively.EDUCATION, LICENSES/CERTIFICATIONS, EXPERIENCE:Post-Secondary education is required, in a related discipline.Minimum of 3 years of related experience.Familiarity with the pharmaceutical industry, particularly with Medical Affairs.Bilingual (English/French) – an asset.TRAVEL REQUIREMENTS:This is a head-office based position in Toronto, Canada.Willingness to travel to various meetings or client sites on occasion, including overnight trips.Takeda Canada encourages applications from all qualified candidates. In accordance with our accommodation policies and applicable provincial accessibility legislation, please advise us if you need accommodation in order to participate in the recruitment process. Any information you provide relating to accommodation will be addressed confidentially.Locations CAN – Toronto Head OfficeWorker Type EmployeeWorker Sub-Type RegularTime Type Full time

Job Summary: Medical Operations Coordinator at Takeda

By clicking “Apply,” candidates begin the application process, affirming the truthfulness of their submitted information.

Purpose:
The Medical Operations Coordinator supports Therapeutic Area Medical Affairs, focusing on compliance with Medical Programs and systems requirements. This strategic role requires leadership skills to enhance organizational capabilities.

Key Responsibilities:

• Grants, Donations, and Sponsorships:

  • Manage the entire lifecycle of grant and donation applications, ensuring policy compliance.
  • Facilitate committee meetings, maintain documentation, and manage budgets.
  • Ensure due diligence for conflicts of interest and maintain record management.

• Medical Program Coordination:

  • Provide logistical support for Medical Programs, including continuing medical education.
  • Handle documentation, approvals, and vendor interactions.
  • Process invoices and monitor expenditures.

• General Administrative Support:

  • Offer administrative support to the Medical Affairs Team.
  • Collaborate with various internal departments (Finance, Legal, etc.).

Competencies:

• Knowledge of Takeda policies, the medical affairs environment, and project management.
• Strong collaboration and detail-oriented skills.
• Proficiency in digital tools and AI technology.

Qualifications:

• Post-secondary education and a minimum of 3 years of related experience in the pharmaceutical industry.
• Bilingualism (English/French) is a plus.

Travel Requirements:
This position is based in Toronto, with occasional travel for meetings.

Inclusion Statement:
Takeda encourages all qualified candidates to apply and provides accommodations as needed in the recruitment process.