Elite Digital (https://elitedigitalagency.com/) is an award-winning digital marketing agency that is growing rapidly. For over 15 years, we have worked with many of the country’s leading brands as their one-stop partner for cohesive digital marketing campaigns, web design and development, search marketing and optimization, social media, mobile apps, marketing automation, and more. We have a client roster spanning multiple verticals, which leads to new and exciting challenges and opportunities. We are known for our high-quality innovative work powered by really amazing people.

A few of our proud accolades…

• Growth 400, Canada’s Fastest-Growing Companies 2019 (#80), Report on Business
• Growth 500, Canada’s Fastest-Growing Companies 2019 (#101), 2018 (#87), Canadian Business
• Business Excellence Award, Toronto Board of Trade
• Best Coronavirus Response, Summit International Awards
• Best Consumer Website, Summit International Awards
• Best Consumer Micro-site, Summit International Awards
• Best Rebranding, Summit International Awards
• Top 50 Email Service Providers, Website Magazine
• Canada’s Top 300 IT Companies, Backbone Magazine

Elite Digital houses over 80 employees and is expanding once again! As a result, we are looking for an experienced, multi-skilled Project Coordinator, who will thrive in a multifaceted, fast-paced, and team-oriented environment. This is a perfect role for a Digital Marketing savvy, versatile team player who wants to make their mark and be a key contributor to success and scalability in this growing digital marketing agency.

JOB SUMMARY

The Project Coordinator will be accountable for helping to coordinate the execution of print/digital marketing projects and a variety of tasks that contribute to the efficient and effective operations of the PMO department. The Project Coordinator will work closely with project managers, development and design teams as well as liaise with internal teams as it relates to assigned project or task.

MAJOR RESPONSIBILITIES

• Ensures timely reporting & dashboard updates
• Coordination of the project intake and prioritization process
• Maintain the lessons learned repository
• Analyzing and appraising current practices: Proactively informs/initiates/recommends new processes and procedures in order to increase efficiencies and effectiveness in achieving project portfolio deliverables
• Maintain a proactive role in consulting with the user community and bringing together the necessary resources to deliver on PMO project dashboard reporting
• Provide stakeholder updates
• Maintaining technical currency and knowledge of emerging technologies
• Maintain and update project templates
• Create and maintain project documentation
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Develop summarized project plans and status reports to be shared with clients as well as other staff members
• Clarify specific requirements of each project
• Create test plans and ensure quality assurance (QA) procedures are implemented; engaging in and/or managing alpha/beta testing for digital projects
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
• Measure project performance using appropriate tools and techniques
• Seek opportunities for improvement
• Report and escalate to management as needed
• Perform risk management to minimize project risks
• Track project performance, specifically to analyze the successful completion of goals
• Use and continually develop leadership skills
• Perform other related duties as assigned

Requirements:

• Working experience in project coordination, office administration, information systems or business administration
• Experience planning, coordinating and tracking projects
• Excellent written and verbal communication skills
• Detail-orientated and the ability to prioritize and meet deadlines
• Solid organizational skills including attention to detail and multitasking skills
• Project Management Professional (PMP)/CAPM certification is an asset (not mandatory)
• 3 year Diploma or Degree in appropriate field of study or equivalent work experience

EXPERIENCE, TECHNICAL SKILLS and KEY COMPETENCIES

• Nice to have 1 year of experience in Digital Marketing, Social Media, CRM, Branding, Content Marketing
• Must have prior experience working with developers
• Must have strong time management, organizational and analytical skills
• Ability to work in a multi-functional team environment with rapidly changing priorities
• Familiarity with project management tools such as ClickUp and Harvest (an asset)
• Prior experience working with a project management tool to build projects and assigning tasks
• Intermediate knowledge of MS Excel and PowerPoint, Google Suite, etc.
• Must be familiar with Zoom, Google Meets and/or other conference meeting tools
• Keen attention to detail on all project deliverables reducing errors and redundancies

BENEFITS

• Corporate Fitness Memberships Rate*
• Casual Dress Code*
• Flexible working hours
• Currently working remotely
• Work From Home office upgrade subsidy*
• Future opportunities to build working remotely into the employment norms
• Flexible Sick day policy
• Family First Philosophy
• Free gourmet coffee and snacks in office*
• Monthly catered lunches when in office*
• Training and education reimbursement opportunities
• Company social events*
• Company sports teams*
• Opportunity to attend conferences and events*
• Professional Growth opportunities
• Virtual Yoga
• Virtual Company social and culture building events such as:

COVID-19 Response

At Elite Digital Inc, safety is our top priority and all decisions this year have been made strictly from a health and safety perspective. Since March, 2020, we have been practicing all of the proper steps to “flatten the curve” and keep ourselves and our society safe. Our organization worked very hard to come up with many creative solutions to be able to look after our employees and allow them to maintain full employment during the entire pandemic. Over the past few months, we have found much success and our employees have been able to thrive working in a remote environment. Based on this ability to succeed, Elite will continue to work from home until we feel it’s the right time for our organization and our employees to return.

Plans for the future include:

o Our “new normal” will include a hybrid of working from the office, and remotely.

o There will be a gradual and voluntary return to the office that includes the employee’s feedback, ensuring their comfort in the transition. We are not mandating any return at this point.

o Open concept office with room to social distance

o Appointment style booking for office attendance to ensure compliance with business capacity recommendations

o Adherence to safety protocol requirements and wellness screening

o Sanitization stations with automatic dispensers and more

On behalf of the entire Elite team, please know that we will be here for you when you need us as we face this head-on together; unified in our commitment and united in our abilities to face whatever may come next.

Sincerely,

Elite Digital Inc.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please make it clear within your cover letter. We will review applications as they are received and look forward to hearing from you.