Job title: Administrative Coordinator, Global Digital Marketing

Company: KPMG

Job description: Overview

KPMG is a global organization of independent professional services firms providing Audit, Tax and Advisory services. We operate in 145 countries, have more than 236,000 people working in member firms around the world. KPMG International acts as a coordinating entity, carrying out business activities for the benefit of KPMG firms. More than 2,500 talented colleagues make up the KPMG International team, with a focus on ensuring global consistency and providing expertise to support member firms in the achievement of KPMG’s Trust and Growth ambition. KPMG International is comprised of a number of high-performing global teams, including: Global Advisory, Global Audit, Global Clients & Markets, Global Corporate Affairs, Global People, Global Quality and Risk Management, Global Tax & Legal, Global Technology and Knowledge, the International Office of General Counsel, and the Office of Chief Administrative Officer. Working together, our global team is changing the way our business operates, delivering value to our member firms and driving positive change in the communities we serve.

The Administrative Coordinator for Global Digital Marketing reports directly to the Managing Director of Global Digital Marketing but also supports the Managing Directors for Tax and Legal and Clients and Markets. They are responsible for coordinating and managing several Global Marketing initiatives, including administration, internal communications, team events, and project coordination. This is a critical role that supporting initiatives for a team of more than 100 marketing and communications professionals as well as global leaders and executives and member firms. This position requires a professional who has the ability to work in a fast paced and client-centric environment with attention to detail. They must have the ability to build relationships with multiple stakeholder groups, including c-level executives.
What you will do

Marketing project support

• Project management support in the development of marketing initiatives and communications.
• Event management support on socials and team meetings
• Maintain global marketing distribution lists for Global Digital Marketing team as well as global contacts and manage membership of applicable MS Teams groups

Process and reporting

• Attend regular meetings to capture and monitor action points arising from those meetings
• Manage invoices, expense reports and time report submission

People management support

• Support for interim and year end feedback. Overall involvement in departmental confidential issues. Manage sensitive files, including HR files, with utmost discretion and professionalism

Rapid response, quality control and special projects

• Assist with quality control of deliverables and internal communications, including proofreading
• Liaise with internal key stakeholders (ie. ITS, Procurement) and preferred onshore and offshore vendors

Administration support to the Managing Director of Global Digital as well as Managing Directors of Marketing and Communications for Global Tax & Legal and Clients and Markets

• While the majority of the coordinator’s time is to support the Managing Director of Digital, the role also provides some assistance with calendar management, timesheets, expenses, travel and administration for the leaders in Tax & Legal and Clients & Markets

What you bring to the role

• Experience in a client service, marketing environment (e.g. marketing agency or professional services firm). Minimum of 3 years in business
• A team player who is able to react positively to changing priorities
• Be able to demonstrate initiative and act as a creative problem solver
• Experience of thinking laterally to ensure all tasks are completed
• Solid attention to detail is a must
• Diploma or degree preferably in marketing, communications, project management, international studies or administration
• SharePoint, Degreed and MS Office – Word, Outlook, Excel, Teams and PowerPoint (intermediate level)
• Ability to build relationships and collaborate with key internal and external stakeholders
• Excellent interpersonal, writing, organizational and communication skills
• Capable to plan ahead and manage work to meet explicit deadlines
• Discretion is paramount given the level of access to confidential information
• A proactive, highly service oriented and client-centric attitude
• Ability to interact with senior management, exercising diplomacy and good judgement
• Proactive with a ‘can do’ attitude
• A passion for learning and training
• Flexible and able to operate in the context of different cultural and international approaches – adapt to time zone challenges

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG is committed to the health and safety of our people, clients and communities. With this commitment in mind, KPMG complies with all public health mandates (provincially and/or federally, as applicable) and has implemented various safety measures, including a COVID-19 Vaccination Policy. KPMG’s COVID 19 Vaccination Policy requires all employees to be fully vaccinated if they wish to or are required to attend a KPMG office in the course of their duties.

As this role requires occasional or consistent attendance at a KPMG office, the successful candidate must be fully vaccinated (i.e. have received all doses that are recommended by Health Canada, including any boosters) and must provide KPMG with proof of vaccination. KPMG will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation in their province of employment.

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca.

If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at cafmcdnhrsthotline@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778.

• Experience in a client service, marketing environment (e.g. marketing agency or professional services firm). Minimum of 3 years in business
• A team player who is able to react positively to changing priorities
• Be able to demonstrate initiative and act as a creative problem solver
• Experience of thinking laterally to ensure all tasks are completed
• Solid attention to detail is a must
• Diploma or degree preferably in marketing, communications, project management, international studies or administration
• SharePoint, Degreed and MS Office – Word, Outlook, Excel, Teams and PowerPoint (intermediate level)
• Ability to build relationships and collaborate with key internal and external stakeholders
• Excellent interpersonal, writing, organizational and communication skills
• Capable to plan ahead and manage work to meet explicit deadlines
• Discretion is paramount given the level of access to confidential information
• A proactive, highly service oriented and client-centric attitude
• Ability to interact with senior management, exercising diplomacy and good judgement
• Proactive with a ‘can do’ attitude
• A passion for learning and training
• Flexible and able to operate in the context of different cultural and international approaches – adapt to time zone challenges

Marketing project support

• Project management support in the development of marketing initiatives and communications.
• Event management support on socials and team meetings
• Maintain global marketing distribution lists for Global Digital Marketing team as well as global contacts and manage membership of applicable MS Teams groups

Process and reporting

• Attend regular meetings to capture and monitor action points arising from those meetings
• Manage invoices, expense reports and time report submission

People management support

• Support for interim and year end feedback. Overall involvement in departmental confidential issues. Manage sensitive files, including HR files, with utmost discretion and professionalism

Rapid response, quality control and special projects

• Assist with quality control of deliverables and internal communications, including proofreading
• Liaise with internal key stakeholders (ie. ITS, Procurement) and preferred onshore and offshore vendors

Administration support to the Managing Director of Global Digital as well as Managing Directors of Marketing and Communications for Global Tax & Legal and Clients and Markets

• While the majority of the coordinator’s time is to support the Managing Director of Digital, the role also provides some assistance with calendar management, timesheets, expenses, travel and administration for the leaders in Tax & Legal and Clients & Markets

Expected salary:

Location: Toronto, ON

Job date: Wed, 08 Jun 2022 22:46:25 GMT

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