Company: Greentank

Location: Toronto, ON

Expected salary:

Job date: Sat, 06 Sep 2025 22:21:21 GMT

Job description: Target Start Date: September 29, 20256 Month Contract, Full-time HoursRole SummaryGreentank is looking for a Customization Project Coordinator! This is a full-time, 6-month contract role with the possibility of extension, or permanent spot. This is a great opportunity for a co-op student, or recent grad looking to begin their careers in project coordination. The Customization Project Coordinator is responsible for the successful workflow of each custom project lifecycle from design to manufacturing.Role ResponsibilitiesProject Coordination

• Coordinate custom project flow by liaising with the sales/marketing departments, and the industrial design teams to identify and define customization requirements, scope, and objectives of projects
• Set-up and lead meetings with key stakeholders to plan upcoming projects, documenting timelines and actions needed from each department
• Utilizing

, initiate and maintain the project process tracker, ensuring sampling requests are issued on time and are being fulfilled within targeted timelines * Closely monitor all custom project lifecycles, ensuring smooth transitions between stages and actions are well-defined and communicated to each stakeholder

• Troubleshoot and provide corrective action when deviations from the project timeline and tasks arise

• Maintain regular communication with the internal team, external team, and the GT Grand factory and team by initiating, managing, and closing custom projects

Client Approvals

• Maintain positive relationships with customers and vendors to ensure the customization designs are feasible, and the virtual and physical samples match the custom design requirements

• Submit the “Approval form” through DocuSign to close each custom project

Sampling & Digital SKU Inventory

• Complete dieline specification sheets for each sample
• Check and identify golden samples
• Review and approve boundary samples
• Send out sample approval notifications and sign-off on boundary samples when needed
• Prepare sample shipments
• Create SKUs in Netsuite and maintain the accuracy of data
• Update SKUs as per change requirement
• Review and approve sample fees
• Other duties as assigned

RequirementsFormal Education or Equivalent

• Pursuing or obtained a post-secondary credential

Years of Experience

• At least 1 year project coordination experience, either through work experience or school
• R&D and manufacturing industry experience is an asset

Competencies

• Adaptability: Adapts to new methods and processes and suggests improvements to processes, particularly in administrative and customer service tasks
• Supportive Role: Supports team members effectively, ensuring smooth operations and clear communication
• Task Completion: Completes tasks accurately and efficiently, particularly in administrative duties and delivers high-quality work
• Ethical Conduct: Adheres to ethical standards, demonstrating honesty and transparency in all interactions with every stakeholder. Adheres to company policies. Demonstrates reliability and trustworthiness, especially in handling sensitive information.
• Inclusive Attitude: Demonstrates an inclusive attitude, promoting a welcoming a respectful environment for all stakeholders
• Reliability: Consistently owns work streams and meets deadlines

Specialized skills, knowledge, or certifications unique to this role

• An understanding of hardware manufacturing processes, principles, and limitations
• Detail oriented and with a proven track record of managing projects
• Fluency in English
• Negotiation and vendor management skills
• Proficient Microsoft Office Suites and G-Suites

Benefits

• Structured learning and development
• Custom built modern workspace in the heart of Liberty Village, Toronto
• A highly innovative and enjoyable team culture

Greentank is an equal opportunity employer. We are passionate about providing a safe workplace where everyone is accepted and has the opportunity to grow with us. We are committed to making diversity and inclusivity part of our culture!

Job Summary for Customization Project Coordinator

Target Start Date: September 29, 2025
Contract Duration: 6 Months (Full-time; potential for extension or permanent role)

Greentank is seeking a Customization Project Coordinator, ideal for co-op students or recent graduates. This position involves overseeing the lifecycle of custom projects from design to manufacturing.

Key Responsibilities:

• Project Coordination: Liaise with sales, industrial design, and marketing teams to define project requirements. Schedule and document meetings with stakeholders to establish project timelines.
• Process Tracking: Maintain a project process tracker and ensure timely management of sampling requests and project transitions.
• Client Interaction: Foster relationships with clients and vendors to ensure customization aligns with requirements. Manage approval processes via DocuSign.
• Sampling & SKUs: Prepare dieline specification sheets, approve samples, and maintain SKU accuracy in NetSuite.

Requirements:

• Education: Currently pursuing or obtained a post-secondary credential.
• Experience: At least 1 year in project coordination, with R&D/manufacturing experience preferred.
• Skills: Strong adaptability, communication, task completion, ethical conduct, reliability, and inclusivity; proficiency in Microsoft Office and G-Suites.

Benefits:

• Opportunities for structured learning and development.
• Modern workspace located in Liberty Village, Toronto.
• A collaborative and innovative team culture.

Greentank promotes diversity and inclusivity within its workplace, ensuring a safe environment for all employees.