Company: Kent Legal

Location: Toronto, ON

Expected salary: $60000 – 65000 per year

Job date: Sat, 14 Dec 2024 07:59:36 GMT

Job description: Job DescriptionJob Title: Real Estate Legal Administrative AssistantJob#: 16758Job Type: Full time, permanentLocation: TorontoSalary: $60,000 – $65,000Remote Flexibility: In OfficeClient ProfileOur client, a leading Toronto law firm is currently looking for a Real Estate Legal Administrative Assistant. This office has an excellent culture and a lot of career development opportunities.

• Recognized as leaders in their field by Best Lawyers in Canada, Chambers Canada, Chambers Global, and Lexpert.
• Office conveniently located in Toronto’s Financial District!

Duties and Responsibilities:

• Supporting 2 Partners;
• Draft and submit preliminary conflict checks, change requests and client matter numbers via IntApp;
• Draft and submit all expense and invoice requests via Chrome River;
• Plan, coordinate and book all travel arrangements;
• Assist with calendaring deadlines, appointments, and conferences;
• Assist with rollover calls;
• Communicate with clients;
• Track membership/dues renewals and submitted renewal forms as needed;
• Assist with credit card payments to forward to accounting for processing;
• Prepare checks received for deposit to forward to accounting for processing;
• Assist with the drafting and preparation of engagement letters;
• Scan and upload client documents to NetDocuments and Kiteworks;
• Greet clients and prepare conference rooms for clients and visitors;
• Assist with mail runs and court runs;
• Assist with trust disbursements and deposits;
• Assist with document preparation including making copies and scans.

Requirements:

• Previous experience in Commercial Real Estate Law would be considered and asset;
• Excellent knowledge of administrative procedures.
• Ability to multitask and exercise initiative and good judgement.
• Ability to work well both in a team environment and independently.
• Flexible and adaptable to changing work demands, volumes, and schedules.
• Strong written and verbal communication skills.
• Excellent accuracy and organization skills.
• A professional demeanour, strong interpersonal skills.