Company: Ontario Tech University

Location: Oshawa, ON

Expected salary: $51251 per year

Job date: Fri, 27 Sep 2024 00:57:31 GMT

Job description: Department Assistant, Academic Advising, Full-timeTracking Code: req1321Faculty/Department: Office of the Deputy ProvostNumber of Positions: 1Appointment Type: Full-Time ContinuingHours of Work: 35 hours per weekSalary Range: Level 5 – Starting Salary, Step 1 $51,251Posting Date: September 25, 2024Closing Date: October 2, 2024Job Summary: This position is intended to provide support to the academic advisors and the advising leadership team in the administration and operation of the advising services for students across the institution.Nature of work:
This position reports to the Director of Academic Advising and provides administrative support for the department’s activities.Responsibilities/accountabilities:

• Screen and respond to student inquires (in person, by phone or email), refer to Academic Advisor as necessary.
• Oversee several academic advising related email inboxes
• Utilize student information systems such as Banner
• Assist Academic Advisors with a range of administrative related tasks. These include (but are not limited to): BDMS filing, posting messages on the Canvas academic advising page(s) and assisting with the internship GPA review process
• Maintain website information related to academic advising
• Provide administrative assistance to the advising director and managers through minute-taking in meetings, scheduling of meetings and document management
• Oversee and coordinate the attendance system within academic advising
• Act as a point of contact for other areas of the institution for advising related matters
• Assist in the maintenance in several social media platforms dedicated to academic advising
• Assist in the oversight of work-study students
• Other duties as assigned by the advising leadership team

Required Skills:The successful candidates will:

• Be customer service oriented
• Have excellent communication and interpersonal skills.
• Be proficient in MS-Word, MS-Outlook, MS-Excel
• Be willing and able to learn other computer software packages as required.
• Be a proven team player with strong organizational skills.
• Have very good technical (computer) skills
• The ability to multi-task in a fast-paced environment.

Required Education:

• Completion of a formal post-secondary/collage program of two academic years or equivalent. Experience in a student services role such as academic advising will be considered an asset.
• An equivalent combination of education and related experience may be considered

• Verification of Academic credentials may be required

Required Experience:

• Over 1 year experience in an office environment. Experience in a student services role such as academic advising will be considered an asset.
• An equivalent combination of education and related experience may be considered

How to Apply:Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until October 2, 2024 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website and which may be amended from time-to-time.Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.If you require accommodation, please contact , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’sThe university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.Job Location: Oshawa, Ontario, CanadaExpected Start Date: 10/28/2024