Company: Specialisterne

Location: Toronto, ON

Job description: Summary

• Organization: KPMG
• Job Title: Team Administrative Assistant
• Location: 333 Bay St, Toronto, ON

Employment Terms:

• This is a full-time, temporary role (37.5 hours per week)
• This role is fully in-office during the beginning stages of employment, then may transition to hybrid (The number of days per week required in-office will be determined on an individual basis with the manager)
• Hours: 8am-4pm (7.5 hours per day, excluding lunch)
• Target Start Date: May 2024
• End Date: September 2024

Essential Tasks – In this job, you will:

• Support Partner Admin Assistants (PAA) where required, including email distribution and client event communications
• Help manage Partners’ contacts, opportunities, and compliance with Canadian Anti-Spam Legislation to ensure they are current
• May collaborate with marketing resources on resume collection, formatting, and research to support the proposal process
• Assist Partner Admin Assistants (PAA) with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using Microsoft Office suite
• Research domestic and international travel arrangements and reservations as required, including finding out whether business or country visas are required
• Help coordinate and manage the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.)
• Help plan and organize meetings and events as required, including logistics (securing internal meeting space, catering, and preparing documents)
• Attend internal meetings as requested to help compile, transcribe and distribute meeting minutes along with a summary of action items. May be asked to follow up on action items following the meeting
• Assist with completing, reconciling, and ensuring timely submission of time and expense reports for the Partner

General Skills and Abilities – In this job you will demonstrate:

• Strong judgment and analytical skills
• Excellent oral and written communication skills
• Strong organizational skills with the ability to prioritize and multitask
• The ability to work independently and in team settings

Digital/Technical Skills – In this job you will demonstrate:

• Intermediate data management skills using Microsoft Office, such as the following:

• Managing emails, calendar, and correspondence/requests using Outlook and Teams
• Drafting documents, formatting, and following internal templates using Word and PowerPoint
• Transferring information, using basic formulas, and creating charts/graphs using Excel

Education/Knowledge – In this job you need to have:

• A high school diploma

Social Interaction – The following types of communication and interaction are required to perform the job successfully:

• Oral communication: Daily
• Email communication: Daily
• Instant messaging: Daily
• Telephone communication: Daily to weekly
• Video communication: Weekly
• Interacting with supervisors: Weekly
• Interacting with peers: Daily

Job Stressors – Employees sometimes find the following stressful about this job:

• Supporting multiple people can be overwhelming
• Managing multiple tasks and priorities
• Working with tight deadlines

Job Motivators – Employees tend to find the following motivating or rewarding:

• Access to great learning opportunities
• Access to mentoring and coaching
• Working with a very collaborative team
• Learning new skills along the way
• Participating in social events

Candidate Assessment – To be considered for this role, compatible applicants:

• Will complete a Candidate Profile
• May complete a short work sample exercise
• Will be invited to participate in a Structured Candidate Meeting with the hiring manager(s)

Workplace Support

• Specialisterne and our employer partners are committed to providing inclusive onboarding experiences and supporting new employees as they learn on the job
• All new hires continue to liaise with a Specialisterne Workplace Support Specialist for their first twelve weeks on the job

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KPMG is hiring for a full-time, temporary Team Administrative Assistant role in Toronto, ON. The job involves supporting Partner Admin Assistants, managing contacts and opportunities, coordinating travel arrangements, scheduling meetings, and more. Strong communication, organizational, and digital skills are required. The job may have stressful aspects but offers learning opportunities, mentoring, and a collaborative work environment. Candidates will go through an assessment process and receive workplace support for the first twelve weeks on the job.
Job Description

We are searching for a motivated and organized Administrative Assistant to join our team. The successful candidate will assist the office staff with general administrative tasks, including answering phones, responding to emails, filing paperwork, and scheduling appointments. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:
– Answer incoming calls and respond to emails in a professional manner
– Maintain office filing system and organize paperwork
– Schedule appointments and maintain calendars for office staff
– Assist with data entry and record keeping
– Coordinate office events and meetings as needed
– Perform general office duties, such as photocopying, faxing, and ordering supplies

Qualifications:
– High school diploma or equivalent
– Previous experience in an office setting preferred
– Proficient in Microsoft Office applications, such as Word and Excel
– Excellent communication and organizational skills
– Ability to prioritize tasks and work efficiently
– Strong attention to detail

If you are a self-starter who thrives in a collaborative environment, we would love to hear from you. Please submit your resume and cover letter for consideration.

Expected salary:

Job date: Wed, 03 Apr 2024 01:22:55 GMT