Job title: Marketing and Proposal Coordinator
Company: Geosyntec Consultants
Job description: Geosyntec prides itself in hiring the most highly qualified professionals who have a diverse skill set, an advanced innovative mindset, and can effectively develop forward-thinking ideas. Ranked by ENR in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service, our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure.
We have a unique opportunity for an enthusiastic, independent, and resourceful go-getter to lead and pursue competitive winning proposals to build and support our continued backlog of exciting project opportunities. You can expect to lead these endeavors through various stages of the sales pipeline, from premarketing through the interview stages to project award.
This hands-on Marketing and Proposal Coordinator will support our talented engineering and environmental practitioners from one of our Ontario offices located in Guelph, Toronto, or Waterloo, developing compliant, comprehensive, and persuasive submittals [proposals and opportunity-specific statements of qualifications (SOQs)], and related marketing materials. Utilizing superb writing and organizational skills, you will participate in the Go/No-Go process; manage, schedule, edit, and produce submittals and related sales-supporting materials; evaluate selection criteria; and develop appropriate response strategies. You can expect to work closely with our engineering and environmental practitioners to build client and market intelligence, build compelling win strategies, and manage tracking of project opportunities.
Geosyntec is a company of practitioners who are experts in their fields and experienced in applying their knowledge to provide our clients with real-world solutions. We provide professional services to industrial and commercial companies, municipalities, provincial/state and federal agencies, and law firms. Learn more by visiting
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Track prospective client opportunities based on the strategic technical and regional goals;
- Help evaluate SWOT (Strengths, Weaknesses, Opportunities, Threats) to support go/no go proposal decisions, involving senior personnel as required by Geosyntec policy;
- Analyze client requirements and selection criteria; work with the proposal manager and other client-facing participants to develop submittal strategy and themes for the submittal;
- Extract the proper messaging from existing materials to respond to proposal requests; develop compelling packaging of materials including formats, and ensure quality and compliance with client requirements;
- Support the design of visually appealing and dynamic templates and graphics for proposals, reports, brochures, posters, and other marketing collateral;
- Help evaluate technical content, and write/edit proposal sections;
- Create, edit, and produce presentations using Microsoft PowerPoint or similar products for technical professionals to use in meetings with prospective clients that may touch on corporate history and organization, broad capabilities, technical specialties, and other topics which support the client development process;
- Create, edit, and produce project descriptions, from short paragraphs to multi- page summaries of long-term and complicated projects;
- Coordinate the collection, updating, customization, and submission of professional resumes for technical staff as part of the enterprise-wide database;
- Track awards schedule; develop and submit project award applications;
- Collect and archive letters of commendation and references;
- Act as the liaison between Branch and Corporate Marketing and Sales Support department staff;
- Manage Branch updates to the enterprise-wide digital database in accordance with corporate standards and champion its use among Branch staff;
- Provide Branch materials to Corporate Marketing and Sales Support department to support internal communications as requested;
- Develop and support sales and marketing communications within the branch, which could include utilizing resource platforms such as SharePoint; and
- Perform special projects and related work as required.
The key to success in this position is personal drive, and the ability to understand the perspectives and needs of our clients, coupled with commitment to technical excellence. The position adds tremendous value through personal initiative, the ability to prioritize collaboration, keeping the big picture in mind, and the ability to formulate a cohesive, persuasive message out of many individual parts. Your ability to catalyze and facilitate the success of a group means that you are passionate about learning from and working with multiple people and adding meaning and value to the representation of the firm s capabilities to our clients. You work well under pressure, maintain diligent communication and attention to detail, communicate frequently, and enjoy the challenge of juggling multiple deadlines and projects. Your ability to write well and the value you place on organization and communications will serve you well in this role.
EDUCATION AND LICENSURE
- Bachelor s degree from an accredited college with a major in communications, marketing, English, journalism, or another applicable discipline. (required)
SKILLS, EXPERIENCE AND QUALIFICATIONS
- At least 5 years of progressive professional experience in engineering, architecture, commercial construction, legal or marketing firms specializing in the marketing of professional services; or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
- Demonstrated writing skills, including the ability to think critically and analytically about the purpose of the document and how the content might be improved. (required)
- Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)
- Supporting the development and execution of effective social media/digital marketing campaigns (preferred)
- Windows proficiency including, MS Professional (Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability. (required)
- Familiarity with Illustrator and some graphic design experience. (preferred)
- Ability to understand and follow complex oral and written instructions. (required)
- Ability to multitask, prioritize, and manage work flow. (required)
- Ability to work both collaboratively and independently to perform effectively under tight deadlines. (required)
CULTURE/EEO STATEMENT
Geosyntec strives to hire and retain the best and brightest people in their fields. We look for exceptional interpersonal qualities, superb written and verbal communication skills, practical and administrative problem-solving abilities, plus the passion for excellence and quality.
Geosyntec is an employee-owned, global environmental engineering consulting firm operating throughout North America and select international locations. We ve been repeatedly recognized as one of Best Civil Engineering Places to Work by CE News and consistently named one of the top engineering firms by Engineering News-Record.
Geosyntec is a great place to build a career. If you’re looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees’ quality of life, technical expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting .
We are proud to offer our employees a highly competitive benefits package. Learn more by visiting
Expected salary:
Location: Toronto, ON
Job date: Mon, 06 Sep 2021 22:04:45 GMT
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