Company: WSP

Location: Thornhill, ON

Expected salary:

Job date: Sun, 24 Aug 2025 03:01:56 GMT

Job description: Job Category: Project and Program ManagementJob Description:The Opportunity:WSP is currently seeking a Project Admin/Coordinator to join our Transportation Systems group. One of our busiest, fastest-paced groups, the Transportation Systems team require a focused, diligent, and highly organized project admin/coordinator to bring a calm, measured approach to this busy role. With some great opportunities for career development, we are looking for an individual who wishes to build a long-term career with WSP.Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story – we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you – from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities – we’re growing and pushing ourselves every day to be greater than yesterday – we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it’s like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPWhat you can expect to do here:

• Assist the Senior Leadership Team and Project Team in the organizing and the filing system of projects, correspondence and documents
• Produce and transmit documents for projects such as general communications (letter and memos), summaries of meetings, requests for proposals, contracts, and various reports
• Manage electronic documentation (e-mails) under the conference of projects, and produce documentation according to WSP’s documents control system
• Complete quality reviews of various documents such as general communications (letter and memos), requests for proposals, contracts, specifications, and various reports
• Assist project teams with resource loading activities such as: Gathering curriculum vitae’s, utilization and forecasting, onboarding as needed, organizational charts, etc.
• Prepare CVs and create project sheets for business development
• Plan and coordinate meetings held in and out of the office, business dinners, conference-lunches, and industry events
• Organize travel arrangements for the team members: bookings of flights, hotels, and car rentals
• Assist with contract management to assist project delivery team on construction projects
• Coordinate and update tracking sheets with direction from the project team
• Support team with new hire requirements, IT equipment and general introductory documentation
• Support team with business needs related to IT requests, meeting setup, ordering supplies, accounting submissions from contractors, and internal team members
• Assist project managers with project start-up tasks

What you’ll bring to WSP:

• 5 years + relevant experience as an Administrative Assistant in a medium sized company to a relatively large company (500 employees or more)
• Functional competencies in project management in the field of engineering consulting will be considered an asset
• Extremely Proficient on computer software applications (Word, Excel, PowerPoint, Teams), SharePoint and in MS Project, Adobe Acrobat
• Good initiative, attention to detail
• Ability to work in a team environment
• Excellent verbal and written communication skills

About Us:WSP is one of the world’s leading professional services firms. Our purpose is to future proof our cities and environments.We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.WSP does not accept unsolicited resumes from agencies. For more information please