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Experiential Coordinator – Digital

Job title: Experiential Coordinator – Digital

Company: Mosaic

Job description: Experiential Coordinator – Digital

Mosaic is a leading North American Integrated Agency, specialized in connecting with consumers through Experiential Marketing, Sales & Merchandising, and Shopper Marketing. At Mosaic, we are never satisfied with the status quo and are in constant search for new ideas and new ways to help our clients build their brands amidst the evolving dynamics of empowered consumers and leveraging new technologies.

We are looking for an Experiential Coordinator for one of our largest Digital and Consumer Electronics teams!


  • On-site event coordination/execution for a range of virtual and in-person events, stemming from Tradeshows, Partner Learning Workshops, In-Retail, XM and more!
  • Support planning and executing of Digital Campaigns, and internal sales rallies/conferences
  • Learning and understanding of all Google Products and Services
  • Will need to support in set up demo stations for events
  • Plan and facilitate logistics for all events
  • Budget tracking
  • Sourcing assets and event materials where needed
  • Ongoing management of internal Event Tracker
  • Tracking and management of all event materials and assets daily
  • Creation of event materials and one pagers to set Field Team up for success when attending Events
  • Coordination of event logistics
  • Creation and organization of event recaps
  • Supporting Event Manager with any and all day to day administrative tasks
  • Shipping of assets to Field Team for Events
  • In office/working remote majority of the time (except when needed on site for events, pick up and drop off of assets, etc.)
  • Working with Field and Operations Team to ensure all Reps are scheduled in Mosaic Field system prior to events
  • Relationship building with all Field Team and Management
  • Communication with Field Team prior to, during and post events to ensure successful event planning, activation and wrap up.
  • Coordination with Operations Team and Warehouse to ensure all event assets are accounted for, shipped out and allocated when needed
  • Working with vendors and suppliers
  • Working with Master Trainer to ensure all Event Training Materials are created and distributed to Field Team prior to events
  • Heavy daily use of Google Sheets, Slides, Docs, Gmail, Drive and Hangouts/Meet
  • Use and understanding of all Mosaic processes and administrative systems
  • Coordinate with vendors, exhibitors and stakeholders during event planning
  • Establish standardized event procedures and train staff into properly executing them
  • Track event key performance areas and identify items to work on for future events
  • Manage event setup, tear-down and follow-up where needed
  • Troubleshoot and handle any issues that arise on the event day, and leading up to


  • College or University Degree
  • Must be comfortable working varying hours when needed (this is not your standard 9-5 job)
  • Early mornings, Late nights, weekends during busy event periods
  • Balanced with slow down time between events
  • Must have access to vehicle, mandatory
  • Must be comfortable working in office and remotely
  • Quick learner
  • Tech Savvy
  • Takes responsibility and is accountable for all actions and work produced
  • Eager to learn about Google products and services
  • Ability to work in a fast paced, demanding (but fun!) environment
  • Willingness to travel when needed
  • Capable of working with internal and external teams and partners
  • Ability to work independently and part of the team when needed
  • Ability to work under strict, fast paced and demanding deadlines
  • Strong interpersonal and communication skills
  • Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
  • Ability to handle pressure and make split-second decisions

To Apply: Please send resumes to under the subject heading “Experiential Coordinator – Digital” with an updated copy of your resume

Mosaic North America is an Equal Opportunity Employer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

Please note that Mosaic does not make any formal job offers to candidates via social media or text messages. Mosaic does not in any way require applicants to give money to get a job. If you are interested in working with us, strongly encourage you to visit our job opportunities page at

Expected salary:

Location: Toronto, ON

Job date: Wed, 18 Aug 2021 07:15:51 GMT

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