Company: Houselink & Mainstay Community Housing
Location: Toronto, ON
Job description: (HLMS) is Toronto’s largest non-profit supportive housing provider. Our organization is the result of a recent amalgamation between the former and .
As a joined organization, we currently manage nearly 53 residential locations and more than 1,100 units across the City of Toronto, serving individuals with complex mental illness and addictions. We work closely with sector partners to deliver programs and advocate for solutions that will address homelessness.
Our work is rooted in the understanding that housing is a human right and plays a vital role in health and well-being. We are proud to lead the affordable housing sector in building strong, inclusive communities where everyone has the opportunity to thrive.Finance Student
Full Time
Position 1
Hiring Rate: $16.55 Hourly
35 hours weekly
Hours of employment are 9:00 a.m. to 5:00 p.m.
Non Bargaining Unit PositionWe are an essential service and the incumbent will be required to be at the office and in the community. Personal protective equipment and COVID-19 protocols are in place as per Public Health guidelines. * POSITION RESPONSIBILITIES
Administrative:
- Answer and respond to telephone calls in a courteous manner; retrieve messages from voice mail and redirect as necessary for dissemination of information required by workers and management;
- Ensure incoming communications such as generally addressed department mail, and incoming cheque requests are completed in full for correct forwarding;
- Filing of confidential payment records in appropriate folders and drawers;
- Creation of documents for the amalgamating department including new procedural lists, manuals;
- Participation in supervisory sessions with the designated Finance staff member.
Yardi Work Order/Purchase Order System:
- Entering tenant rent information data, and processing, using Microsoft Office Suite, and Yardi I.S.;
- Receipt and confirmation of rent payments; and enter data into the property/finance YARDI Voyager Information System;
Financial:
- Preparation of statistics and reports related to rent, housing and support costs, using Excel and Word. Understanding of pivot tables and mail merge are assets;
- Assist Financial Analysts meet regular deadlines for monthly reports, processing payment requests. Payees include provincial ministries and agencies with strict deadlines and reporting formats;
- Update and maintain accuracy of journal entries; and reports to funders, e.g. LHIN & MMAH through City
- ORGANIZATIONAL RESPONSIBILITIES
Understanding of Human Resources policies:
- Completion of safety orientation training as delivered during orientation.
- Strict adherence to all safety procedures.
- Mandatory daily health screening.
- Proper use of personal protective equipment (PPE) provided.
3. QUALIFICATIONS
- Currently enrolled in or recently completed accounting-related studies to support bookkeeping, journal entry and filing of documents for A/P and A/R functions.
Houselink/Mainstay is a fully vaccinated workplace. All applicants will be required to show proof of vaccination or an acceptable exemption.
Please apply online with a cover letter and resume by April 24th, 2024, 5:00 p.m. toNo phone calls please. Only those selected for an interview will be contacted.
HLMS has an equity hiring policy and is committed to providing an inclusive selection process. Applications are encouraged from people with lived experience of mental health challenges and other equity seeking groups. HLMS will provide accommodation, upon request, to ensure a fair and equitable process.Thank you for considering a career with HLMS.Together, we can create stronger, more inclusive communitieswhere everyone has the opportunity to thrive.Powered by JazzHR
HLMS is Toronto’s largest non-profit supportive housing provider resulting from an amalgamation of two organizations. They manage 53 residential locations and over 1,100 units in Toronto, serving individuals with mental illness and addictions. They advocate for solutions to address homelessness and believe housing is a human right. They are currently hiring a Finance Student for a full-time position, responsible for administrative tasks, Yardi work orders, financial data entry, and organizational responsibilities. Applicants must be enrolled in or have completed accounting-related studies and show proof of vaccination. HLMS has an equity hiring policy and encourages applications from those with lived experience of mental health challenges and other equity seeking groups.
The job description on the provided website is titled “Administrative Assistant.”
The responsibilities listed for this position include:
– Answering and directing phone calls
– Organizing and scheduling appointments
– Writing and distributing email, correspondence memos, letters, faxes, and forms
– Assisting in the preparation of regularly scheduled reports
– Developing and maintaining a filing system
– Updating and maintaining office policies and procedures
– Ordering office supplies and researching new deals and suppliers
The requirements for this role include:
– Proven experience as an administrative assistant
– Proficient in MS Office
– Strong organizational skills with the ability to multi-task
– Excellent written and verbal communication skills
– Attention to detail and problem-solving skills
– High school diploma; additional qualifications in Office Administration are a plus
Overall, the administrative assistant role requires someone with strong organizational skills, attention to detail, and the ability to effectively communicate with others.
Expected salary: $16.55 per hour
Job date: Fri, 19 Apr 2024 05:04:38 GMT
