Impact Staffing – Administrative Assistant – Reception & Student Support – Windsor, ON

Company: Impact Staffing

Location: Windsor, ON

Expected salary: $24.43 per hour

Job date: Wed, 02 Apr 2025 00:16:51 GMT

Job description: We are currently looking for an Administrative Assistant to fill a Temporary position at the University of Windsor.Position will go until April 30th with the possibility of an extension.Key Job Functions
1. Student Support

  • Assists with the mandatory job readiness program co-op students take course including review for completion of assignments on Blackboard and mySuccess.
  • Uploads work term course outlines and assignment booklets to the student record on mySuccess.
  • Uploads class lists to resume-critique software (Vmock) and Blackboard as required.
  • Tracks mid-term and final evaluations for completion to ensure they have satisfied each category qualifying them for a pass.
  • Tracks incoming work term assignments including reports, presentations, posters and other assignments as well as tracking and distributing specific work term assignments that are evaluated by faculty members.
  • Follows-up with students and employers regarding assignment completion and grading.
  • Liaises with faculties for selection of work term assignment evaluators, re-submitted assignments, and assists with set up and preparation for student presentations to faculty members as required.
  • Assists with setting up mock interviews which includes booking rooms, assembling information binders of job postings/ and questions, booking interview panel
  • Assists with admissions by pulling transcripts, printing applications, emailing results to students and updating mySuccess.

2. Job Competition Support

  • Assists with tracking student activity during the job competition and handling outreach via email or phone to encourage participation.
  • Schedules and confirms work term assessments with employers and students. Provides coordinators with daily itinerary, maps, and student forms; completing mailings and numerous other Co-op activities.
  • Assist in coordinating employer appreciation events and outreach.
  • Tracks and follows up on completion of work term information and learning objectives.
  • Enters work term assessment information on mySuccess (which coordinator is responsible for which assessment) on mySuccess.
  • Reviews, contacts and assist students with updating errors in application files.
  • Pulls student schedule from UWinsite to find common available times for workshops and other activities.
  • Maintains and updates database records and files. Prepares statistical reports on the outcome of job competition and on student activity.
  • Reviews data for the purposes of student employment records, tax credit/employment letter production, placement letters for students and employers, employment salary reports, annual reports as well as other correspondence.

3. Reception

  • Oversees reception for students, employers and guests who visit office for in-person

appointments, or meetings with staff.

  • Provides information about co-op policies and procedures when responding to inquiries in

person, by email, through web, phone and IM.4. Co-op/Internship Student Employment Recruiting Process

  • Prepares posting information under tight timelines into the online platform (mySuccess) for students to view and apply to during recruiting periods.
  • Works closely with Coordinators to ensure each job posting information form is proofread for accuracy as well as coordinating job application packages to be sent to employers (i.e. Import/export files between software packages and complete merge).
  • Coordinates schedules of student interviews during each of the three recruitment cycles and resolves student scheduling conflicts when required.
  • Coordinates food service requirements, parking, swag for on-campus interviews and receptions, audio visual and room set up of on-campus interview facilities during employer interviews.

5. Other duties as assigned

  • Assists with part-time/student payroll for the unit in the absence of the Executive Assistant, Office of Experiential Learning.
  • Assists with employer registration and institutional job board in the absence of Career Development Services Secretary.

Skills/Knowledge/Experience/Education required Essential Qualifications
The successful candidate will have:

  • Diploma in office administration/or significant administrative experience as it relates to the duties of the position
  • Strong communication skills, both written and verbal
  • Excellent analytical and problem-solving skills
  • Strong time management skills with the ability to multitask within a high work volume office and maintaining high levels of accuracy and efficiency
  • Proficient in various computer applications including (Word/Excel/TEAMS/Qualtrics/UWinsite) and data management systems such as mySuccess
  • Ability to prioritize work and maintain flexibility as workloads fluctuate
  • Proven willingness and aptitude for learning new software and programs. Ability to follow detailed instructions and process
  • High degree of cultural sensitivity and awareness of cross-cultural issues and the ability to work with a diverse student, staff, and faculty population
  • Ability to maintain strict confidentiality and be able to exercise tact, diplomacy, discretion, and integrity
  • Ability to work independently with minimum supervision as well as part of a team environment
  • Knowledge and understanding of academic and administrative procedures and processes.
  • On occasion, work outside normal business hours.

If qualified and interested, please email resume to dolivito@impact-staffing.com

Specialisterne – Administrative Support Clerk – Neurodiversity Hiring Initiative – Toronto, ON – Ottawa, ON

Company: Specialisterne

Location: Toronto, ON – Ottawa, ON

Expected salary: $57801 – 73215 per year

Job date: Sun, 30 Mar 2025 03:20:55 GMT

Job description: Specialisterne is Recruiting!Specialisterne connects qualified neurodivergent candidates to employment opportunities in numerous industries and sectors in Canada and the US.To be eligible to apply, you must have experienced barriers getting and/ or maintaining meaningful employment and you identify with one of the following:

  • Autism (including Asperger’s and PDD-NOS)
  • Attention Deficit/Hyperactivity Disorder (ADHD) or Attention Deficit Disorder (ADD)
  • Learning Disability (e.g., dyslexia, dyscalculia, dysgraphia)
  • Intellectual Disability
  • Obsessive Compulsive Disorder (OCD)
  • Tourette Syndrome

Employees hired through Specialisterne will be supported by a Specialisterne Workplace Support Specialist for their first twelve weeks on the job.Specialisterne is proud to partner with FINTRAC on a Neurodiversity Hiring Initiative.FINTRAC is Canada’s Financial Intelligence Unit. We assist in the detection, prevention and deterrence of money laundering and terrorist financing, two significant threats to Canada’s security and economy. By ensuring a robust regulatory compliance regime and the timely production of actionable financial intelligence, we play an integral role in the global fight against organized crime groups, cybercriminals, human traffickers, terrorist organizations and others who would seek to undermine or abuse the world’s financial systems.FINTRAC is committed to building a skilled, diverse workforce reflective of Canadian society. We strive to create a working environment and a workplace culture that allows employees to work to their fullest potential. We actively promote employee wellbeing, including a focus on balancing work and personal needs by offering flexible hours and work arrangements, including remote/virtual work, where functionally and operationally feasible. Additionally, as an employer of choice, we are proud of our excellence-driven culture bolstered by our commitment to a respectful, healthy, diverse and inclusive workplace.Applications must be submitted in full no later than Sunday, April 13thSummary:Title: Administrative Support ClerkEmployment Type: 1 Year ContractHours: 37.5 hoursLocation: Vancouver, Toronto, or Ottawa (Hybrid, 3 times per week on site)Salary: $57,801 – $73,215Target Start Date: TBDEssential Tasks – In this job, you will:

  • Receives files for processing and enters data into the appropriate database.
  • Inputs, assesses and maintains data in appropriate information management and/or tracking systems and databases with information/data from corporate systems, facilitating analytical perspectives for the sector.
  • Field client and business inquiries, gather the necessary information required, and provide timely responses to their needs
  • Ensures and maintains the secure storage/housing of files in accordance with established procedures and guidelines.
  • Maintains and updates records, electronic information, reference materials, files, reports and other documentation and verifies the accuracy of data.
  • Produces regular and ad hoc reports from corporate systems, conducting thorough quality assurance checks and coordinating or executing corrective actions as necessary
  • Provides general administrative support services as needed such as photocopying, scanning and emailing documents

General Skills and Abilities – You are:

  • Analytical, problem solving, and time management skills
  • Written and Oral Communication skills
  • Research and analysis skills and ability to extract pertinent information
  • Judgment and problem resolution skills
  • Decision making skills
  • Interpersonal skills
  • Effective organizational skills

Digital/Technical Skills & Tools – You are:

  • Basic to intermediate skill level with Microsoft Excel
  • Basic skill level with the Microsoft Suite
  • Word
  • PowerPoint
  • Outlook

Required skill level*

  • Basic – e.g., I can do this in simple situations with close or extensive guidance
  • Basic to Intermediate
  • Intermediate – e.g., I can do this in most situations, with occasional guidance
  • Intermediate to expert
  • Expert – e.g., I can do this in exceptionally difficult situations with no guidance and I can be a key resource for others.

Education/Knowledge – You:

  • Bachelor’s degree

Experience (Professional, Academic, Personal) – You:

  • Experience working in client service
  • Experience reviewing forms and entering data electronically

Additional Information:Here’s how frequently the following types of communication and interaction are required to perform the job:

  • Oral communication: Daily
  • Email communication: Daily
  • Instant messaging: Daily
  • Telephone Communication: Weekly
  • Video communication: Weekly
  • Interacting with supervisors: Weekly
  • Interacting with peers: Daily
  • Interacting with customers: Bi-weekly
  • Selling or influencing others: N/A
  • Training or teaching others: N/A

Here’s what can employees find stressful about this job:

  • Working in a fast paced environment that processes a high volume of inquiries and requests
  • Managing changing priorities based on the needs of the team
  • Interacting with customers over the phone or through email where there may be language barriers or questions you do not have the answers to

Here’s what employees tend to find motivating/rewarding about this job:

  • Pride in their work in delivering actionable intelligence to law enforcement.
  • Recognition for their role in supporting intelligence operations aimed at targeting crime and saving lives.

Workplace Support:

  • Specialisterne and our employer partners are committed to providing inclusive onboarding experiences and supporting new employees as they learn on the job
  • All new hires continue to liaise with a Specialisterne Workplace Support Specialist for their first twelve weeks on the job

The Recruitment ProcessTo be considered for this position, you will:

  • Complete a job application
  • Join our talent pool (if you haven’t already) by completing an additional questionnaire and a pre-employment assessment

Next Steps

  • Successful applicants will create a job-specific Candidate Profile to answer job specific questions and/or complete a work sample exercise to showcase your skills for this role.
  • Employers use Candidate Profiles to anonymously* shortlist candidates
  • Candidates and employers will meet to discuss the role in more detail

*whenever possiblePowered by JazzHR

Administrative Assistant (Maternity Leave Cover) – Citizen Relations – Toronto, ON

Company: Citizen Relations

Location: Toronto, ON

Expected salary:

Job date: Sat, 29 Mar 2025 05:07:10 GMT

Job description: Administrative Assistant (Maternity Leave Cover)Company DescriptionCitizen is a global PR agency built to unleash the potential of ambitious brands. Integrated teams across PR, creative & strategy, insights & intelligence, digital, and experiential marketing give the curiosity, confidence and courage to stay ahead of trends, make bold moves, and maximize measurable success.About the Role:We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our executive team. This position will involve managing the schedules and expenses of four high-level executives. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and be able to handle multiple tasks efficiently while providing high-level administrative support.Responsibilities:

  • Calendar Management for Executives: Oversee and manage the complex calendars of four senior executives, ensuring all appointments, meetings, and deadlines are scheduled efficiently. Prioritize and resolve scheduling conflicts while ensuring executive time is used optimally.
  • Expense Management: Track, organize, and submit expense reports for executives, ensuring all receipts and transactions are documented accurately and in compliance with company policies.
  • Travel Coordination: Organize complex travel arrangements for the executives, including flights, accommodations, transportation, and itineraries. Ensure all logistics are aligned with the executives’ schedules and preferences.
  • Meeting Coordination: Coordinate internal and external meetings for executives, including booking boardrooms, preparing meeting agendas, and ensuring all meeting logistics are in place (e.g., equipment, materials, catering etc.).

About you:

  • Proficient in Microsoft Office Suite & Google (docs, Gmail)
  • Exceptional organizational skills and attention to detail
  • Strong time management skills
  • Ability to use discretion and maintain all confidentiality
  • Ability to prioritize multiple demands in a fast-paced environment
  • Team player and generous spirit
  • Superior interpersonal and communication skills
  • Demonstrated initiative

What’s in it for you:We value the ‘whole you’

  • An innovative and entrepreneurial work environment that promotes ingenuity and individuality – with the best of colleagues, and the best of clients
  • Hybrid work models and flexible hours
  • Agency summer days (exact policy differs per campus and agency)
  • Modern, open co-working spaces with coffee & snack bars, located in great city neighborhoods, close to shops and restaurants and easy access to public transport
  • Dogs allowed, dedicated Play Room to support families and Private wellness room (in select offices)
  • Team social events – holiday parties, seasonal gatherings, weekly happy hours, inspiring speakers and more!

Check out our EDI report to learn more about our work and commitment towards equity.Expiry Date Notice: This job description expires on (4/11/2025)We’re humbled by the number of talented people who apply to work with us every day. And, we thank each and every one of you. Truly. We’ll reach out directly to those we’d like to meet for an interview.Creating meaningful work means embracing different perspectives. We are an equal opportunity employer and do not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation. Not only are these provisions protected by provincial and federal law, embracing difference is what makes Citizen what it is—and we wouldn’t have it any other way. We pride ourselves on our inclusive and accessible workplace. If you need any accommodations during the interview process to make it work for you, let us know.By joining Citizen, you become part of Plus Company, a unique partnership of forward-thinking creative agencies. As a network, we unabashedly believe anything is possible. Why? Because possibility is what powers the big dreams and limitless drive of an entrepreneur. And entrepreneurial agencies are what we’re made of. A whole network of them.Employee & Job Applicants Privacy Notice

Citizen, a global PR agency, is looking for an Administrative Assistant to cover maternity leave for their executive team. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently. Responsibilities include calendar management, expense tracking, travel coordination, and meeting coordination. The company values diversity and inclusivity and offers a flexible work environment with competitive benefits. All qualified applicants will be considered regardless of age, color, ability, national origin, race, religion, sex, or sexual orientation.

Administrative Associate- Vancouver and Victoria Clinics – Telus – Vancouver, BC

Company: Telus

Location: Vancouver, BC

Expected salary: $37000 – 55000 per year

Job date: Fri, 28 Mar 2025 08:18:11 GMT

Job description: patients to manage their health are just some of the ways our digital solutions promote collaboration and efficiency… members to solve complex problems and create remarkable human outcomes in a digital world. You’ll find our engaging, high…

Vancouver Summer Program / Administrative Assistant – University of British Columbia – Vancouver, BC

Company: University of British Columbia

Location: Vancouver, BC

Expected salary: $4449 – 4676 per month

Job date: Sat, 22 Mar 2025 07:18:18 GMT

Job description: , as well as various student social events. Works with the communications and marketing assistant to support the delivery… reviews academic program-related pages on the departmental website; informs the communications and marketing team in a timely…

Administrative and Marketing Specialist – Colliers International – Vancouver, BC

Company: Colliers International

Location: Vancouver, BC

Expected salary: $48112 – 70000 per year

Job date: Fri, 21 Mar 2025 00:45:56 GMT

Job description: delivering exceptional sales support to internal and external clients. In this position, you will be supporting marketing…/format proposals and presentations, collaborating with Colliers Marketing to help curate team marketing collateral Bring…

Administrative Secretary – Provincial Health Services Authority – Vancouver, BC

Company: Provincial Health Services Authority

Location: Vancouver, BC

Job description: in all aspects of this position. Under the general direction of the CIS Project Manager, the Administrative Secretary performs… a variety of secretarial and administrative support activities related to the CIS Patient Scheduling Project. Most duties…
The Administrative Secretary works under the CIS Project Manager and is responsible for providing secretarial and administrative support for the CIS Patient Scheduling Project. Their duties include performing a variety of tasks related to scheduling and project coordination.
Job Description

Position: Marketing Manager

Location: Toronto, ON

Salary: $90,000 – $110,000 per year

Job Type: Full-time

Our client, a growing technology company, is seeking a Marketing Manager to join their team in Toronto. The successful candidate will be responsible for developing and implementing strategic marketing plans to drive business growth and increase brand awareness.

Key Responsibilities:

– Develop and execute marketing campaigns across multiple channels, including digital, social media, and traditional marketing
– Analyze market trends and customer insights to identify opportunities for growth
– Manage the marketing budget and track ROI for all campaigns
– Collaborate with cross-functional teams to ensure alignment on brand messaging and marketing initiatives
– Develop relationships with external partners and vendors to support marketing initiatives
– Lead a team of marketing professionals and provide mentorship and guidance
– Monitor and report on key performance indicators, adjusting strategies as needed to achieve business goals

Qualifications:

– Bachelor’s degree in Marketing, Business, or related field
– 5+ years of experience in marketing, with a focus on digital marketing strategies
– Proven track record of success in developing and implementing marketing campaigns
– Strong analytical and problem-solving skills
– Excellent communication and interpersonal skills
– Ability to work independently and as part of a team
– Experience with marketing automation tools and CRM systems is an asset

If you are a strategic thinker with a passion for marketing and a desire to drive business growth, we want to hear from you! Please apply with your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this role.

Job Type: Full-time

Salary: $90,000.00 to $110,000.00 /year

Expected salary: $30.54 per hour

Job date: Wed, 19 Mar 2025 04:33:52 GMT

Administrative Assistant II – Cencora – Orlando, FL

Company: Cencora

Location: Orlando, FL

Expected salary:

Job date: Sun, 16 Mar 2025 05:42:53 GMT

Job description: A Marketing Specialist is responsible for developing and implementing strategic marketing plans to promote a company’s products or services. They analyze market trends, identify target audiences, and create marketing campaigns to reach and engage potential customers. Marketing Specialists also collaborate with cross-functional teams to execute marketing initiatives, track and analyze campaign performance, and make recommendations for future strategies. Strong communication, analytical, and creative skills are essential for success in this role. A degree in business administration, marketing, or a related field is typically required for this position.

Administrative Assistant – Intel – Vancouver, BC

Company: Intel

Location: Vancouver, BC

Job description: and managing complex calendar schedule(s) for manager using sound judgement and business knowledge. Maintain agenda, assist… and professionalism. Strong project management, problem-solving skills, multitasking. Works with Independence of direction: Exhibits…
The content discusses the skills and responsibilities needed to effectively manage a complex calendar schedule for a manager. Key qualities include sound judgement, business knowledge, organization, professionalism, project management, problem-solving skills, and multitasking abilities. The individual must be able to work independently and exhibit strong decision-making skills.
Job Description

Senior Manager, Digital Marketing
Location: Toronto, ON
Salary: Competitive
Job Type: Full Time

Our client, a leading digital marketing agency, is seeking a Senior Manager to oversee their digital marketing team. The successful candidate will be responsible for developing and implementing digital marketing strategies, managing a team of digital marketing specialists, and working closely with clients to optimize their digital marketing campaigns.

Responsibilities:
– Lead a team of digital marketing specialists to develop and implement digital marketing strategies for clients
– Monitor and analyze client campaigns to optimize performance and drive results
– Work closely with clients to understand their business goals and develop customized digital marketing solutions
– Stay up to date on industry trends and best practices in digital marketing
– Collaborate with internal teams to ensure seamless execution of digital marketing campaigns
– Provide regular reporting and updates to clients on campaign performance

Qualifications:
– 5+ years of experience in digital marketing, with a focus on strategy and campaign management
– Experience managing a team of digital marketing specialists
– Strong analytical and problem-solving skills
– Excellent communication and presentation skills
– Ability to work in a fast-paced, deadline-driven environment
– Bachelor’s degree in marketing, communications, or a related field

If you are a results-driven digital marketing professional with experience managing a team and delivering successful campaigns, we want to hear from you! Apply now to join a dynamic team and make an impact in the digital marketing industry.

Expected salary:

Job date: Sun, 16 Mar 2025 00:55:16 GMT

Celestica – Executive Administrative Assistant – Toronto, ON

Company: Celestica

Location: Toronto, ON

Expected salary:

Job date: Sun, 09 Mar 2025 03:47:42 GMT

Job description: Req ID: 125297
Remote Position: Hybrid
Region: Americas
Country: Canada
State/Province: Ontario
City: TorontoSummaryThe Executive Assistant will provide high-level administrative support to multiple executives. The ideal candidate will have excellent organizational, time management, and communication skills, and the ability to multitask and work under pressure.Responsibilities

  • Manage, maintain, and prioritize the executive calendars, including organizing meetings and events, scheduling, sending reminders, and organizing catering when necessary.
  • Coordinate all travel arrangements, booking flights, accommodations, and ground transportation.
  • Prepare and submit expense reports.
  • Manage administrative aspects of special projects assigned by the executive.
  • Greet clients and visitors.
  • Provide general administrative support, including answering phones, handling correspondence, and filing.
  • Ability to work with Google Sheets, Powerpoint, Excel and other Microsoft Office applications to create and edit documents such as reports, presentations, and memos.
  • Liaise with other EAs on behalf of the Executive.
  • Act as a point of contact for the Executive.
  • Take minutes during meetings, as required.

Qualifications

  • Bachelor’s degree or equivalent experience.
  • 5+ years of experience as an administrative assistant or in a related role.
  • Excellent Microsoft Office knowledge.
  • Knowledge of Google Sheets, Concur and SAP is helpful.
  • Outstanding organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Discretion and confidentiality.

Key Competencies

  • Attention to detail
  • Discretion and confidentiality
  • Judgement and Problem-solving
  • Analytical skills
  • Ability to work independently and as part of a team
  • Ability to thrive in a fast-paced environment

Physical Demands

  • Primarily office environment
  • May require extended periods of sitting and computer use
  • Repetitive manual movements (e.g., data entry, using a mouse)

Notes

  • This position may require occasional overtime.
  • Travel may be required.

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.COMPANY OVERVIEW:
Celestica (NYSE, TSX: CLS) enables the world’s best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud. Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.Celestica would like to thank all applicants, however, only qualified applicants will be contacted.
Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.