Colas – Shop Administrative Clerk (6 Month Contract) – Aurora, ON

Company: Colas

Location: Aurora, ON

Expected salary:

Job date: Fri, 13 Jun 2025 07:57:32 GMT

Job description: About UsThe Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917.We provide exceptional customer service and operational support using our time-proven construction methods and innovative technologies, alongside the highest quality products and materials.We leverage our global network to foster positive relationships that make a lasting difference in the communities where we live and work. Whether it is making your commute more efficient, keeping our communities safe, or making remote areas more accessible, at Miller we are proud to Build Greatness in everything we do.Minimum Qualifications:

  • 2 years of experience in office, shop, or parts-related work
  • Excellent written and verbal communication skills
  • Familiarity with Microsoft Excel

Preferred Qualifications:

  • Maintenance shop experience is an asset
  • JDE Software experience is a plus

Day in the LifeAs a Shop Administrative Clerk, you will be responsible for creating requisitions and purchase orders to ensure that all necessary materials and parts are on hand. You will create, follow, and close both internal and external work orders, downloading open work order reports to address aged work orders and ensuring vendor purchase orders are closed and invoices are matched accurately. Coding invoices for the Foreperson’s approval is also a crucial part of your tasks, along with uploading all Parts Requisitions to the Onbase system.Throughout the day, you will manage interactions with vendors who replenish our stock of hardware, fittings, and miscellaneous shop supplies, ensuring inventory charge-outs are processed efficiently. You will conduct cycle counts semi-annually to maintain accurate inventory records and organize all shop files to keep operations running smoothly.Your responsibilities also include managing employee timesheet entries, ensuring they are accurately recorded, and performing general clerical duties like photocopying, faxing, and mailing. You’ll spend part of your day answering, screening, and transferring inbound phone calls, addressing inquiries promptly. Additionally, you may provide coverage for the Parts Person or Shop Coordinator during their absence.CultureAt Miller, we want every employee to feel connected, where creativity and innovation thrive, and your contributions make a real impact. Our supportive and inclusive atmosphere encourages open communication, ensuring every team member feels heard and valued. With a commitment to flexibility, opportunities for professional development, and a shared passion for excellence, we are more than just colleagues – we are a community dedicated to Building Greatness together.If you are seeking a workplace that values employees, challenges you to reach new heights, and celebrates your achievements, Miller is the place for you. Build your career with us!Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well-being. Miller is an equal opportunity employer. We believe that diversity and inclusion are key attributes to building greatness. Miller’s core values of Integrity and Community welcomes everyone, at work and in the community, and our value of Accountability, means that we own our actions, our decisions and our results. As a Miller employee, this will ultimately be your commitment to our inclusive culture.We will contact candidates selected for an interview. Accommodation for applications with disabilities will be made during the recruitment process when requested.Please enable JavaScriptScreen readers cannot read the following searchable map.

Administrative Assistant II, Infection & Prevention Control – Nova Scotia Health Authority – Halifax, NS

Company: Nova Scotia Health Authority

Location: Halifax, NS

Expected salary:

Job date: Thu, 26 Jun 2025 00:20:38 GMT

Job description: for at all job levels. 26.7684 The Opportunity Reporting to the Manager, Infection, Prevention & Control, the Administrative Assistant… II provides high quality administrative and organizational support to the direct clinical manager, staff and other team…

Opportunity Overview: Administrative Assistant II

The Administrative Assistant II, reporting to the Manager of Infection, Prevention & Control, is responsible for delivering high-quality administrative and organizational support. This role assists the clinical manager, staff, and team, ensuring smooth operations within the department.

RhynoCare – Therapia – Administrative Associate (Rotating Shifts) – Markham, ON

Company: RhynoCare

Location: Markham, ON

Expected salary: $45000 – 50000 per year

Job date: Thu, 19 Jun 2025 22:47:57 GMT

Job description: Location: Markham, ON (Head Office), HybridSalary: $45,000 to $50,000 annually + stipendsSchedule:

  • At least 40 hours a week
  • Rotating shifts between 9 am and 9 pm, Monday through Sunday
  • Hybrid (In person during the day, remote for after-hour and weekend shifts)

About Therapia:We are a rapidly growing, on-demand provider of high-quality physiotherapy services, proudly serving clients across Canada. Our team is enthusiastic, innovative, and motivated, and we are on track to become leaders in the physiotherapy industry.Position Overview:We are seeking a dynamic and detail-oriented Administrative Associate to join our expanding team. This is an exciting opportunity for someone who is passionate about delivering excellent service and thrives in a fast-paced, evolving environment.Key Responsibilities:Client Communication:

  • Respond to incoming calls and proactively make outgoing calls to clients and therapists as needed
  • Provide clear, compassionate support through phone and chat to help clients with service inquiries, scheduling, and general information
  • Troubleshoot basic client issues and escalate more complex matters when appropriate

Appointment Scheduling & Coordination:

  • Use our online booking system to schedule, reschedule, and cancel appointments
  • Match clients with the most suitable therapist based on availability, location, and treatment needs
  • Ensure therapists have the information they need prior to appointments, including updated client notes and logistics

Platform & Data Management:

  • Maintain accurate records in our online portal, ensuring all client and therapist data is up to date
  • Monitor therapist schedules and appointment statuses to ensure optimal daily workflow
  • Flag inconsistencies or issues in scheduling and resolve them in a timely manner

Administrative Support:

  • Support internal team operations by completing various administrative tasks, such as data entry, preparing reports, and assisting with onboarding documents
  • Contribute to ongoing process improvements to help our systems and workflows run more efficiently
  • Stay informed of policy updates, service changes, and new tools, adapting your tasks and communication accordingly

Team Collaboration:

  • Communicate with team members regularly to ensure seamless coordination between departments
  • Participate in team meetings and training sessions to stay aligned with company goals and updates
  • Provide feedback and suggestions that support client satisfaction and operational excellence

Qualifications:

  • A warm, engaging, and empathetic communicator who enjoys helping people
  • Highly organized and detail-oriented, with a strong ability to prioritize tasks
  • Responsive, reliable, and committed to delivering a top-tier client experience
  • Able to work independently while also collaborating effectively with a remote team
  • Comfortable in a flexible, startup-style environment where responsibilities may shift as needed

Equal Opportunity Employer Statement:We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We welcome applications from individuals of all races, ethnicities, religions, genders, sexual orientations, gender identities or expressions, ages, disabilities, and protected veteran status. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Diabetes Canada – Administrative Coordinator, Business and MarComm Operations – Toronto, ON

Company: Diabetes Canada

Location: Toronto, ON

Expected salary:

Job date: Fri, 06 Jun 2025 01:31:32 GMT

Job description: A world free of the effects of diabetes is our vision. That’s why we’re working together to improve the quality of life of people living with diabetes. We’re sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes!Role OverviewThe Administrative Coordinator, Business and MarComm Operations, will provide administrative, project and miscellaneous support to two Senior VPs. This role is also responsible for duties that assist in the effective and efficient operations of two large departments – Finance & Business Operations and Marketing & Communications.Location:1000 – 170 University Ave. Toronto, Ontario. A flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remotely, and with the expectation of being on-site 2 days per week.This role includes, but not limited to:

  • Manages calendars, meetings, and task delegation, ensuring timely completion.
  • Act as the primary administrative liaison, facilitating communication between departments external partners contacts on a range of specified issues; organizes and facilitates meetings, coordinates travel on occasion, and other special events, as required.
  • Assist with email management, ensuring messages are organized and prioritized.
  • Support financial processes, including expense claims, purchase orders, and reconciliations; other finance or procurement related tasks include interacting with internal and external parties as needed.
  • Work on-site / in-office working closely with the Mailroom team to document and verify cash, credit card, and cheque inflows.
  • Prepare internal reports and presentations for leadership.
  • Maintain and improve filing systems and documentation for streamlined access
  • Support the administrative execution of department contracts and payment of invoices
  • Conduct research and data analysis to support departmental decision making.
  • Lead and assist with special projects related to operations and administration.

The ideal candidate possesses:

  • Minimum 2 years of experience in a similar role or combination of relevant skills and experience gained through other roles
  • Post-secondary education (diploma or degree)
  • Experience within a large national charity preferred
  • Strong organization and time management – ability to manage priorities effectively.
  • Customer service mindset – keeping internal and external partners informed and engaged.
  • Excellent interpersonal skills – able to collaborate across all levels.
  • Confidentiality and discretion – ensuring sensitive information is protected.
  • Self-motivated and proactive – taking initiative to move projects forward.
  • Advanced communication and numeracy – attention to accuracy and clarity.
  • Tech-savvy and adaptable – comfortable with various business applications.
  • Detailed-orientated and analytical – capable of managing data-driven tasks.
  • Understands and demonstrates a commitment to Diabetes Canada’s Mission, Vision and Core Values.

What Diabetes Canada Can Offer You

  • A meaningful role, making a difference every day for people living with or at risk of diabetes.
  • An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
  • A high-performing, collaborative team environment and a commitment to building a healthy and engaged work culture.
  • Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.
  • Competitive compensation and comprehensive group benefits plan, includes health/dental, life insurance, disability coverage, Employee and Family Assistance Program (EFAP) and company-match Pension/RRSP.
  • Most group benefits start on Day 1 when you join Diabetes Canada (health and dental coverage, life insurance and EFAP).
  • Access to a mental wellness app offering guided mediation and self-guided learning on a wide range of topics. All employees can subscribe, along with up to 5 family members or friends.
  • Generous paid time-off benefits include additional paid holidays beyond the recognized provincial statutory holidays, and an end-of-year holiday office closure.
  • A work culture committed to fostering a diverse and inclusive workplace that celebrates differences and provides equal opportunities for all.

Our Core Values:ACE-IT: Agility, Collaboration, Excellence, Integrity, Taking InitiativeAbout the Application ProcessIf you are already on Diabetes Canada’s job posting site, click on the “Apply Now” button found at the bottom-left of this screen. You will be required to complete a very brief questionnaire and submit your résumé and covering letter. If you are not on DC’s job posting site, go to the webpage: and click on “View Job Openings”.If you experience any issues with the application process, please contact us at:Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.Diabetes Canada welcomes applications from all qualified candidates, including people of all genders, Indigenous peoples, persons with disabilities, and members of visible minorities. We value a diverse workforce that reflects the communities we serve.We are committed to accommodating people with disabilities as part of our hiring process. If you require accommodations, please advise us during the recruitment process.We thank all interested applicants; however, only those selected for an interview will be contacted.

Administrative Assistant (Mandarin Speaking) – CIBC – Vancouver, BC

Company: CIBC

Location: Vancouver, BC

Expected salary: $47420 – 59740 per year

Job date: Thu, 29 May 2025 01:41:15 GMT

Job description: activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing… brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow…

Administrative Assistant (Vancouver BC) – Orica – Vancouver, BC

Company: Orica

Location: Vancouver, BC

Job description: Sales Operations Manager & Project Manager with monthly invoicing and accounts receivable responsibilities Compile… in our Vancouver office. Reporting to the Sales Operations Manager, the Administrative Assistant will play an integral role in the…
The content describes a position for an Administrative Assistant in a Vancouver office, reporting to the Sales Operations Manager. The role involves responsibilities related to sales operations, including monthly invoicing and accounts receivable. The assistant is expected to play a vital role in supporting these functions.
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Expected salary:

Job date: Tue, 17 Jun 2025 03:06:43 GMT

Administrative Assistant – Marketing – FIELDS MOTORCARS ORLANDO – Orlando, FL

Company: FIELDS MOTORCARS ORLANDO

Location: Orlando, FL

Expected salary:

Job date: Sat, 14 Jun 2025 22:03:12 GMT

Job description:

Job Description: Marketing Events Coordinator

As a Marketing Events Coordinator, you will play a crucial role in enhancing our brand presence through the planning and execution of engaging marketing events. Your primary responsibilities will include:

  • Processing CO-Op Payments: Manage the processing of CO-Op payments for brands, ensuring timely and accurate reimbursements.

  • Promotional Campaign Support: Assist in the development and implementation of promotional campaigns designed to elevate brand awareness and drive customer engagement.

  • Event Planning and Coordination: Collaborate with various teams to conceptualize and execute marketing events, including product launches, trade shows, and community outreach programs.

  • Communication and Liaison: Act as a point of contact between brands and internal teams, ensuring clear communication and alignment on objectives and deliverables.

  • Market Research: Conduct market research to identify trends, customer preferences, and opportunities for promotional activities.

  • Performance Tracking: Monitor and evaluate the effectiveness of marketing events and promotional campaigns, providing feedback and recommendations for improvement.

Ideal candidates will possess strong organizational skills, attention to detail, and a passion for marketing. Join us to help create memorable experiences that connect our brands with consumers!

Kimberly-Clark – Administrative Assistant Summer Intern- Part Time – Huntsville, ON

Company: Kimberly-Clark

Location: Huntsville, ON

Expected salary: $20 per hour

Job date: Sat, 14 Jun 2025 23:54:16 GMT

Job description: Administrative Assistant Summer Intern- Part TimeJob DescriptionAdministrative Assistant Summer InternHuntsville, ONAbout UsHuggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.Led by Purpose. Driven by You.You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.This is an entry level intern role and responsibilities include a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, ordering meals, preparing reports and making travel plans.In this role, you will:Monitor information and personnel flow in and out of the mill by answering the telephone, greeting visitors, receiving routine inquiries, relaying calls and messages to the appropriate personnel, and monitoring and distributing incoming and outgoing mail, faxes and couriersProvide support and assistance to different areas of the mill with scanning and filing, ordering food and organizing requested special events, completing tracking sheets (waste connections, truck fleets), and performing data entrySupport front office functions such as maintaining office inventory and ordering supplies, administrating locks and lockers, watering plants, and supporting retention of documentationSupport the employees of the mill by administrating and supporting awards and recognition programs, ensuring disability and WSIB packages are up to date and available for employees, filling out order forms from Aben, and completing cheque requests (utilities, sustainability, etc.)Create yearly purchase orders (Mister Safety Shoes and Aben Graphics) and approve invoices for theseTake minutes for the Joint Health and Safety Committee and assist them when neededDemonstrate commitment to safety through decision making and utilization of our 3 Safety Obligations – take care of yourself, take care of others, and let others take care of youActively contribute to KC quality goals by understanding our quality philosophy, making quality decisions, and escalating quality concerns and improvementsAbout YouYou perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:High School Diploma or equivalent years of relevant experience; and 2+ years experience in an office environment in and administrative functionWillingness to be flexible with schedule to support personal and business objectives. Available for “call ins” to support business objectives.May require some travelBe able to work in an office environment, prolonged periods of both sitting and standingOccasional work required in an industrial environment (noise, dust, moving equipment, fluctuating temperatures etc.) May include prolonged periods of standing, along with bending, reaching, lifting and carrying up to 40 lbs, PPE, heights and confined spacesTo Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.In the meantime, please check out the .And finally, the fine print….For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world, which is why we seek to build a workforce that encompasses the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.Employment is subject to verification of pre-screening background check.Starting Hourly Wage: $20.50CANTotal rewards at Kimberly-Clark includes the above starting wage offer and is eligible for overtime pay. Please note that the stated pay rate applies to Canada locations only.#LI-OnsitePrimary Location Huntsville MillAdditional LocationsWorker Type EmployeeWorker Sub-Type Intern/StudentTime Type Part time