Company: Citizen Relations
Location: Toronto, ON
Expected salary:
Job date: Sat, 29 Mar 2025 05:07:10 GMT
Job description: Administrative Assistant (Maternity Leave Cover)Company DescriptionCitizen is a global PR agency built to unleash the potential of ambitious brands. Integrated teams across PR, creative & strategy, insights & intelligence, digital, and experiential marketing give the curiosity, confidence and courage to stay ahead of trends, make bold moves, and maximize measurable success.About the Role:We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our executive team. This position will involve managing the schedules and expenses of four high-level executives. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and be able to handle multiple tasks efficiently while providing high-level administrative support.Responsibilities:
- Calendar Management for Executives: Oversee and manage the complex calendars of four senior executives, ensuring all appointments, meetings, and deadlines are scheduled efficiently. Prioritize and resolve scheduling conflicts while ensuring executive time is used optimally.
- Expense Management: Track, organize, and submit expense reports for executives, ensuring all receipts and transactions are documented accurately and in compliance with company policies.
- Travel Coordination: Organize complex travel arrangements for the executives, including flights, accommodations, transportation, and itineraries. Ensure all logistics are aligned with the executives’ schedules and preferences.
- Meeting Coordination: Coordinate internal and external meetings for executives, including booking boardrooms, preparing meeting agendas, and ensuring all meeting logistics are in place (e.g., equipment, materials, catering etc.).
About you:
- Proficient in Microsoft Office Suite & Google (docs, Gmail)
- Exceptional organizational skills and attention to detail
- Strong time management skills
- Ability to use discretion and maintain all confidentiality
- Ability to prioritize multiple demands in a fast-paced environment
- Team player and generous spirit
- Superior interpersonal and communication skills
- Demonstrated initiative
What’s in it for you:We value the ‘whole you’
- An innovative and entrepreneurial work environment that promotes ingenuity and individuality – with the best of colleagues, and the best of clients
- Hybrid work models and flexible hours
- Agency summer days (exact policy differs per campus and agency)
- Modern, open co-working spaces with coffee & snack bars, located in great city neighborhoods, close to shops and restaurants and easy access to public transport
- Dogs allowed, dedicated Play Room to support families and Private wellness room (in select offices)
- Team social events – holiday parties, seasonal gatherings, weekly happy hours, inspiring speakers and more!
Check out our EDI report to learn more about our work and commitment towards equity.Expiry Date Notice: This job description expires on (4/11/2025)We’re humbled by the number of talented people who apply to work with us every day. And, we thank each and every one of you. Truly. We’ll reach out directly to those we’d like to meet for an interview.Creating meaningful work means embracing different perspectives. We are an equal opportunity employer and do not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation. Not only are these provisions protected by provincial and federal law, embracing difference is what makes Citizen what it is—and we wouldn’t have it any other way. We pride ourselves on our inclusive and accessible workplace. If you need any accommodations during the interview process to make it work for you, let us know.By joining Citizen, you become part of Plus Company, a unique partnership of forward-thinking creative agencies. As a network, we unabashedly believe anything is possible. Why? Because possibility is what powers the big dreams and limitless drive of an entrepreneur. And entrepreneurial agencies are what we’re made of. A whole network of them.Employee & Job Applicants Privacy Notice
Citizen, a global PR agency, is looking for an Administrative Assistant to cover maternity leave for their executive team. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently. Responsibilities include calendar management, expense tracking, travel coordination, and meeting coordination. The company values diversity and inclusivity and offers a flexible work environment with competitive benefits. All qualified applicants will be considered regardless of age, color, ability, national origin, race, religion, sex, or sexual orientation.