Freelance Marketing Coordinator – Minutes Solutions – Toronto, ON

Company: Minutes Solutions

Location: Toronto, ON

Expected salary:

Job date: Sun, 06 Apr 2025 03:37:46 GMT

Job description: Position: Marketing Coordinator (freelance contract)
Reports to: CRO
Key business partners: Sales Coordinator, Business Development Associate, EditorsMinutes Solutions is a fast-growing professional minute-taking company that serves a global clientele. We strive to provide the highest-quality, prompt, and service-friendly minute-taking solutions and to be the preferred choice for any entity that requires professional minute-taking.The Position
We are looking for a proven Freelance Marketing Coordinator to spearhead all of our digital marketing initiatives. This role’s primary focus is to ensure the effective coordination, creation, and distribution of all marketing materials and messages that showcase our high-quality services to a wide variety of audiences.This role works directly with the CRO and is also responsible for supporting lead nurture efforts and managing all social media outreach. Our ideal candidate has experience using a range of digital marketing tools to generate high-quality prospects efficiently and effectively. We are looking for a creative thinker who values technology and wants to make an immediate impact.Responsibilities

  • Create, maintain, and strengthen Minutes Solutions’ overall brand through all media avenues, with a focus on digital marketing
  • Design or coordinate the design of HTML emails, newsletters, banner ads, display ads and physical marketing materials including event banners and signage
  • Assist in writing copy for landing pages, digital ads, email marketing, PPC ads, and physical marketing materials
  • Implement a regular schedule and design posts for social media campaigns that drive engagement and enhance Minutes Solutions’ brand
  • Coordinate the creation of articles, eBooks, guides, and other resources to support the company blog and lead nurturing efforts
  • Find relevant industry publications in target markets to feature Minutes Solutions’ content and increase visibility
  • Execute a strategy to produce positive online reviews and respond to all customer reviews
  • Provide marketing support for the Sales team’s attendance at tradeshows and events
  • Prepare marketing activity reports and metrics for measuring program success
  • Work with existing metrics to continually seek new sources of prospective customer data to make recommendations to the Sales team
  • Organize and streamline service offerings into user-friendly concepts

What are we looking for?

  • 2+ years of experience in digital marketing and social media is required
  • Solid organizational skills and excellent attention to detail
  • Experience with HubSpot and WordPress considered a strong asset
  • The ability to effectively communicate with people in a range of positions and industries
  • A wide-ranging understanding of technology – you should be someone who’s up to date on the most current and developing tech-based marketing solutions
  • Steadfast resolve, dedication, and a high degree of personal integrity
  • A solid grasp of data analysis and performance metrics
  • Be able to diagnose problems quickly and have foresight into potential issues
  • Experience in graphic design is considered a strong asset
  • Experience managing SEO and PPC campaigns considered an asset

The Perks
The option to work 100% remotely and on your preferred schedule with a strong support team.The Recruitment Process

  • Complete our written questionnaire and submit your portfolio or previous work examples (social media posts, blog posts, written content, and/or graphics you’ve designed)
  • 30-minute interview with our People & Culture Manager
  • 1-hour interview with our CRO

We told you about us, now tell us about you! Submit your resume today outlining your relevant experience. We’re looking forward to hearing from you!Please note that due to the high volume of applications, we are not able to provide every applicant with specific feedback, but are committed to responding to your application within 7 business days. Applicants must be located in Canada and be eligible to work in Canada. We are currently accepting Canada-wide applications.Minutes Solutions is an Equal Opportunity Employer. Our policy is simple: we are committed to upholding a workplace and recruitment process free from discrimination on basis of age, disability, sex, race, religion or belief, gender, marriage/civil partnership, pregnancy/maternity, or sexual orientation.We are an inclusive organization and actively promote equal opportunity for all with the right mix of talent, skills and potential. We welcome applications from a wide range of candidates. Selection for roles will be based on individual merit alone.Powered by JazzHR

Minutes Solutions, a professional minute-taking company, is seeking a Freelance Marketing Coordinator to manage digital marketing initiatives. The role involves creating and distributing marketing materials, supporting lead nurture efforts, managing social media, and generating high-quality prospects. The ideal candidate has experience with digital marketing tools, strong organizational skills, and a wide-ranging understanding of technology. The position offers remote work options and a supportive team. Applicants must be located in Canada and eligible to work there. Minutes Solutions is an equal opportunity employer committed to a discrimination-free workplace. The recruitment process includes a written questionnaire, portfolio submission, and interviews with the People & Culture Manager and CRO.

Freelance Marketing Coordinator – Minutes Solutions – Toronto, ON

Company: Minutes Solutions

Location: Toronto, ON

Expected salary:

Job date: Sun, 06 Apr 2025 01:58:19 GMT

Job description: Position: Marketing Coordinator (freelance contract)
Reports to: CRO
Key business partners: Sales Coordinator, Business Development Associate, EditorsMinutes Solutions is a fast-growing professional minute-taking company that serves a global clientele. We strive to provide the highest-quality, prompt, and service-friendly minute-taking solutions and to be the preferred choice for any entity that requires professional minute-taking.The Position
We are looking for a proven Freelance Marketing Coordinator to spearhead all of our digital marketing initiatives. This role’s primary focus is to ensure the effective coordination, creation, and distribution of all marketing materials and messages that showcase our high-quality services to a wide variety of audiences.This role works directly with the CRO and is also responsible for supporting lead nurture efforts and managing all social media outreach. Our ideal candidate has experience using a range of digital marketing tools to generate high-quality prospects efficiently and effectively. We are looking for a creative thinker who values technology and wants to make an immediate impact.Responsibilities

  • Create, maintain, and strengthen Minutes Solutions’ overall brand through all media avenues, with a focus on digital marketing
  • Design or coordinate the design of HTML emails, newsletters, banner ads, display ads and physical marketing materials including event banners and signage
  • Assist in writing copy for landing pages, digital ads, email marketing, PPC ads, and physical marketing materials
  • Implement a regular schedule and design posts for social media campaigns that drive engagement and enhance Minutes Solutions’ brand
  • Coordinate the creation of articles, eBooks, guides, and other resources to support the company blog and lead nurturing efforts
  • Find relevant industry publications in target markets to feature Minutes Solutions’ content and increase visibility
  • Execute a strategy to produce positive online reviews and respond to all customer reviews
  • Provide marketing support for the Sales team’s attendance at tradeshows and events
  • Prepare marketing activity reports and metrics for measuring program success
  • Work with existing metrics to continually seek new sources of prospective customer data to make recommendations to the Sales team
  • Organize and streamline service offerings into user-friendly concepts

What are we looking for?

  • 2+ years of experience in digital marketing and social media is required
  • Solid organizational skills and excellent attention to detail
  • Experience with HubSpot and WordPress considered a strong asset
  • The ability to effectively communicate with people in a range of positions and industries
  • A wide-ranging understanding of technology – you should be someone who’s up to date on the most current and developing tech-based marketing solutions
  • Steadfast resolve, dedication, and a high degree of personal integrity
  • A solid grasp of data analysis and performance metrics
  • Be able to diagnose problems quickly and have foresight into potential issues
  • Experience in graphic design is considered a strong asset
  • Experience managing SEO and PPC campaigns considered an asset

The Perks
The option to work 100% remotely and on your preferred schedule with a strong support team.The Recruitment Process

  • Complete our written questionnaire and submit your portfolio or previous work examples (social media posts, blog posts, written content, and/or graphics you’ve designed)
  • 30-minute interview with our People & Culture Manager
  • 1-hour interview with our CRO

We told you about us, now tell us about you! Submit your resume today outlining your relevant experience. We’re looking forward to hearing from you!Please note that due to the high volume of applications, we are not able to provide every applicant with specific feedback, but are committed to responding to your application within 7 business days. Applicants must be located in Canada and be eligible to work in Canada. We are currently accepting Canada-wide applications.Minutes Solutions is an Equal Opportunity Employer. Our policy is simple: we are committed to upholding a workplace and recruitment process free from discrimination on basis of age, disability, sex, race, religion or belief, gender, marriage/civil partnership, pregnancy/maternity, or sexual orientation.We are an inclusive organization and actively promote equal opportunity for all with the right mix of talent, skills and potential. We welcome applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

Minutes Solutions, a professional minute-taking company, is seeking a Freelance Marketing Coordinator to lead digital marketing initiatives. Responsibilities include creating and distributing marketing materials, managing social media outreach, and supporting lead nurture efforts. The ideal candidate should have 2+ years of experience in digital marketing, organizational skills, and a wide-ranging understanding of technology. Experience with HubSpot and WordPress is considered an asset. The position offers the flexibility to work remotely and on a preferred schedule. Applicants must be located in Canada. Minutes Solutions is an Equal Opportunity Employer, promoting equal opportunity for all candidates based on individual merit.

Marketing Coordinator – Minutes Solutions – Toronto, ON

Company: Minutes Solutions

Location: Toronto, ON

Expected salary: $43000 – 52000 per year

Job date: Sun, 06 Apr 2025 01:37:32 GMT

Job description: Position: Marketing Coordinator (permanent, 40 hours/week)
Reports to: CRO
Salary Range: $43,000 – 52,000 annually
Key business partners: Sales Coordinator, Business Development Associate, EditorsMinutes Solutions is a fast-growing professional minute-taking company that serves a global clientele. We strive to provide the highest-quality, prompt, and service-friendly minute-taking solutions and to be the preferred choice for any entity that requires professional minute-taking.The Position
We are looking for a proven Marketing Coordinator to spearhead all of our digital marketing initiatives. This role’s primary focus and responsibilities are to ensure the effective coordination, creation, and distribution of all marketing materials and messages that showcase our high-quality services to a wide variety of audiences.This role reports to the CRO and is also responsible for supporting lead nurture efforts and managing all social media outreach. Our ideal candidate has experience using a range of digital marketing tools to generate high-quality prospects efficiently and effectively. We are looking for a creative thinker who values technology and wants to make an immediate impact.Responsibilities

  • Create, maintain, and strengthen Minutes Solutions’ overall brand through all media avenues, with a focus on digital marketing
  • Design or coordinate the design of HTML emails, newsletters, banner ads, display ads and physical marketing materials including event banners and signage
  • Assist in writing copy for landing pages, digital ads, email marketing, PPC ads, and physical marketing materials
  • Implement a regular schedule and design posts for social media campaigns that drive engagement and enhance Minutes Solutions’ brand
  • Coordinate the creation of articles, eBooks, guides, and other resources to support the company blog and lead nurturing efforts
  • Find relevant industry publications in target markets to feature Minutes Solutions’ content and increase visibility
  • Execute a strategy to produce positive online reviews and respond to all customer reviews
  • Provide marketing support for the Sales team’s attendance at tradeshows and events
  • Prepare marketing activity reports and metrics for measuring program success
  • Work with existing metrics to continually seek new sources of prospective customer data to make recommendations to the Sales team
  • Organize and streamline service offerings into user-friendly concepts

What are we looking for?

  • 2+ years of experience in digital marketing and social media is required
  • Solid organizational skills and excellent attention to detail
  • Experience with HubSpot and WordPress considered a strong asset
  • The ability to effectively communicate with people in a range of positions and industries
  • A wide-ranging understanding of technology – you should be someone who’s up to date on the most current and developing tech-based marketing solutions
  • Steadfast resolve, dedication, and a high degree of personal integrity
  • A solid grasp of data analysis and performance metrics
  • Be able to diagnose problems quickly and have foresight into potential issues
  • Experience in graphic design is considered a strong asset
  • Experience managing SEO and PPC campaigns considered an asset

The Perks
We offer three weeks of paid vacation annually, the option to work 100% remotely with a strong support team, and the ability for growth within this role.The Recruitment Process

  • Complete our written questionnaire and submit your portfolio or previous work examples (social media posts, blog posts, written content, and/or graphics you’ve designed)
  • 30-minute interview with our People & Culture Manager
  • 1-hour interview with our CRO

We told you about us, now tell us about you! Submit your resume today outlining your relevant experience. We’re looking forward to hearing from you!Please note that due to the high volume of applications, we are not able to provide every applicant with specific feedback, but are committed to responding to your application within 7 business days. Applicants must be located in Canada and be eligible to work in Canada. We are currently accepting Canada-wide applications.Minutes Solutions is an Equal Opportunity Employer. Our policy is simple: we are committed to upholding a workplace and recruitment process free from discrimination on basis of age, disability, sex, race, religion or belief, gender, marriage/civil partnership, pregnancy/maternity, or sexual orientation.We are an inclusive organization and actively promote equal opportunity for all with the right mix of talent, skills and potential. We welcome applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

Minutes Solutions is seeking a Marketing Coordinator to lead digital marketing efforts for their professional minute-taking company. The ideal candidate will have experience in digital marketing and social media, strong organizational skills, and be up to date on current technology trends. The role includes creating and distributing marketing materials, managing social media outreach, and supporting lead nurture efforts. The company offers three weeks of paid vacation, remote work options, and room for growth within the role. Applicants must be located in Canada and eligible to work there. The recruitment process includes a written questionnaire, portfolio submission, interviews with the People & Culture Manager and the CRO. Minutes Solutions is an Equal Opportunity Employer committed to a discrimination-free workplace.

Marketing Coordinator – Minutes Solutions – Toronto, ON

Company: Minutes Solutions

Location: Toronto, ON

Expected salary: $43000 – 52000 per year

Job date: Sun, 06 Apr 2025 01:44:46 GMT

Job description: Position: Marketing Coordinator (permanent, 40 hours/week)
Reports to: CRO
Salary Range: $43,000 – 52,000 annually
Key business partners: Sales Coordinator, Business Development Associate, EditorsMinutes Solutions is a fast-growing professional minute-taking company that serves a global clientele. We strive to provide the highest-quality, prompt, and service-friendly minute-taking solutions and to be the preferred choice for any entity that requires professional minute-taking.The Position
We are looking for a proven Marketing Coordinator to spearhead all of our digital marketing initiatives. This role’s primary focus and responsibilities are to ensure the effective coordination, creation, and distribution of all marketing materials and messages that showcase our high-quality services to a wide variety of audiences.This role reports to the CRO and is also responsible for supporting lead nurture efforts and managing all social media outreach. Our ideal candidate has experience using a range of digital marketing tools to generate high-quality prospects efficiently and effectively. We are looking for a creative thinker who values technology and wants to make an immediate impact.Responsibilities

  • Create, maintain, and strengthen Minutes Solutions’ overall brand through all media avenues, with a focus on digital marketing
  • Design or coordinate the design of HTML emails, newsletters, banner ads, display ads and physical marketing materials including event banners and signage
  • Assist in writing copy for landing pages, digital ads, email marketing, PPC ads, and physical marketing materials
  • Implement a regular schedule and design posts for social media campaigns that drive engagement and enhance Minutes Solutions’ brand
  • Coordinate the creation of articles, eBooks, guides, and other resources to support the company blog and lead nurturing efforts
  • Find relevant industry publications in target markets to feature Minutes Solutions’ content and increase visibility
  • Execute a strategy to produce positive online reviews and respond to all customer reviews
  • Provide marketing support for the Sales team’s attendance at tradeshows and events
  • Prepare marketing activity reports and metrics for measuring program success
  • Work with existing metrics to continually seek new sources of prospective customer data to make recommendations to the Sales team
  • Organize and streamline service offerings into user-friendly concepts

What are we looking for?

  • 2+ years of experience in digital marketing and social media is required
  • Solid organizational skills and excellent attention to detail
  • Experience with HubSpot and WordPress considered a strong asset
  • The ability to effectively communicate with people in a range of positions and industries
  • A wide-ranging understanding of technology – you should be someone who’s up to date on the most current and developing tech-based marketing solutions
  • Steadfast resolve, dedication, and a high degree of personal integrity
  • A solid grasp of data analysis and performance metrics
  • Be able to diagnose problems quickly and have foresight into potential issues
  • Experience in graphic design is considered a strong asset
  • Experience managing SEO and PPC campaigns considered an asset

The Perks
We offer three weeks of paid vacation annually, the option to work 100% remotely with a strong support team, and the ability for growth within this role.The Recruitment Process

  • Complete our written questionnaire and submit your portfolio or previous work examples (social media posts, blog posts, written content, and/or graphics you’ve designed)
  • 30-minute interview with our People & Culture Manager
  • 1-hour interview with our CRO

We told you about us, now tell us about you! Submit your resume today outlining your relevant experience. We’re looking forward to hearing from you!Please note that due to the high volume of applications, we are not able to provide every applicant with specific feedback, but are committed to responding to your application within 7 business days. Applicants must be located in Canada and be eligible to work in Canada. We are currently accepting Canada-wide applications.Minutes Solutions is an Equal Opportunity Employer. Our policy is simple: we are committed to upholding a workplace and recruitment process free from discrimination on basis of age, disability, sex, race, religion or belief, gender, marriage/civil partnership, pregnancy/maternity, or sexual orientation.We are an inclusive organization and actively promote equal opportunity for all with the right mix of talent, skills and potential. We welcome applications from a wide range of candidates. Selection for roles will be based on individual merit alone.Powered by JazzHR

Minutes Solutions, a professional minute-taking company, is seeking a Marketing Coordinator to lead digital marketing initiatives. The role involves creating and distributing marketing materials to showcase the company’s services, supporting lead nurture efforts, managing social media outreach, and generating prospects efficiently. The ideal candidate has experience in digital marketing, excellent organizational skills, and knowledge of HubSpot and WordPress. The position offers three weeks of paid vacation, remote work options, and room for growth. The recruitment process includes a written questionnaire, portfolio submission, interviews with the People & Culture Manager and Chief Revenue Officer. Applicants must be located in Canada. Minutes Solutions is an Equal Opportunity Employer.

Minutes Solutions – Editorial Manager – Toronto, ON

Company: Minutes Solutions

Location: Toronto, ON

Expected salary:

Job date: Fri, 24 Jan 2025 08:59:21 GMT

Job description: Are you a skilled, empathetic editor and manager with a strong understanding of board governance?

  • Title: Editorial Manager, 20 hours/week
  • Reports to: CEO
  • Direct reports: contract and permanent editors
  • Key business partners: Customer Experience Managers; CRO; Operations Manager; People & Culture Manager

Minutes Solutions is a fast-growing professional minute-taking company that serves a global clientele. We strive to provide the highest-quality, prompt, and service-friendly minute-taking solutions and to be the preferred choice for any entity that requires professional minute-taking.We are seeking an experienced and proven part-time Editorial Manager to lead and oversee the quality, accuracy, and consistency of minute-taking services provided by our team of editors and minute takers. The Editorial Manager will play a key role in ensuring that all client deliverables meet our high standards for professional, accurate, and timely documentation. This role requires exceptional editing skills, an understanding of governance and parliamentary meeting protocols, strong attention to detail, and the ability to manage a team in a fast-paced, client-oriented environment.Successful execution of the role also includes managing a team of permanent and freelance editors, being the subject matter expert regarding minute taking best practices and governance, developing further production initiatives, training editors and minute takers and developing additional training materials, along with editing meeting minutes for various industries. This role will involve both management and administrative, “on-the-ground” tasks on a regular basis.This role reports directly to the CEO and works closely with the People & Culture Manager. The nature of our business is fast-paced and deadline driven, with a high volume of work. Our ideal candidate thrives working under pressure of urgent deadlines and has a firm understanding of how to manage short- and long-term priorities.Responsibilities include:

  • Strategic planning – develop strategies, update processes and training materials, and coordinate the development of the editing team and capacity in order to achieve sales objectives and align client needs/requests with editing standards and best practices
  • Team leadership & management – lead, coach, guide, train, manage, and mentor a team of professional, fully remote editors. Working with People & Culture, you will also have a hand in overseeing minute taker performance with respect and empathy, with a focus on skills development
  • Editing – edit sets of minutes for VIP clients across various industries to inform about best practices, style guides, and further training necessary for production staff and contractors
  • Operations optimization – streamline and optimize editorial best practices and processes to increase editing capacity and efficiency, and to set the editing team up for scalability
  • Training and development – create, manage, and administer programs and training materials to evaluate, upskill, coach, and mentor minute takers and editors related to performance, accuracy, and efficiency on a regular basis
  • Project management & quality assurance – develop various style guides and materials, and oversee the editing team and ongoing editorial projects to ensure the best quality and most accurate set of minutes is delivered on time
  • Collaboration – collaborate and act as the primary liaison for the editing team with sales, marketing, HR, and IT to ensure a seamless customer experience, inform product development and sales strategies, and develop a holistic view of the minutes production process, along with any other duties related to editing as necessary

If you’re a good fit for this role, you’ll be a strong editor and manager who’s just as comfortable working alongside your direct reports as you are managing them, playing the role of both coach and support.What are we looking for?

  • 4+ years of professional editing experience, ideally within a minute taking or professional services setting, with at least 2 years in a management role is required
  • A strong understanding of meeting/board governance and parliamentary meeting protocols (e.g. Robert’s Rules) is required
  • Proficiency in Microsoft Word is required
  • Experience as a corporate secretary with a knowledge of governance/compliance best practices considered a strong asset
  • Proven management experience, and experience coaching/training/mentoring direct reports
  • A people-first mindset and the ability to develop a deep understanding of editorial best practices to align editorial output with business goals
  • Excellent written and verbal communication skills; you should be an empathetic communicator with a high EQ who can work well independently and as part of a team
  • A strong critical thinker with a passion for great customer service
  • You should be able to prioritize and hold direct reports accountable for on-time service deliveries; you should feel comfortable stepping in and assisting when necessary
  • Steadfast resolve and a high degree of personal integrity

The Perks
Our team works 100% remotely across Canada, and we offer three weeks of paid vacation annually, paid holidays, a strong support team, and the ability for growth within this role.The Recruitment Process * Complete a short questionnaire

  • Submit a mock editing assessment
  • 30-minute interview with our People & Culture Manager
  • 1-hour interview with our CEO (if your location allows for it, this may be a final in-person interview)

We told you about us, now tell us about you! Submit your resume and cover letter (we are a writing company, after all!) outlining your relevant experience and why you think you’d be a good fit for Minutes Solutions. We look forward to hearing from you!Please note that due to the high volume of applications, we are not able to provide every applicant with specific feedback, but are committed to responding to your application within 5 business days. Applicants must be located in Canada and be eligible to work in Canada.Minutes Solutions is an Equal Opportunity Employer. Our policy is simple: we are committed to upholding a workplace and recruitment process free from discrimination on basis of age, disability, sex, race, religion or belief, gender, marriage/civil partnership, pregnancy/maternity, or sexual orientation.We are an inclusive organization and actively promote equal opportunity for all with the right mix of talent, skills and potential. We welcome applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

Minutes Solutions – Editorial Manager – Toronto, ON

Company: Minutes Solutions

Location: Toronto, ON

Expected salary:

Job date: Sat, 07 Dec 2024 08:30:18 GMT

Job description: Are you a skilled, empathetic editor with a strong understanding of board governance?

  • Title: Editorial Manager, 20 hours/week
  • Reports to: CEO
  • Direct reports: contract and permanent editors
  • Key business partners: Customer Experience Managers; CRO; Operations Manager; People & Culture Manager

Minutes Solutions is a fast-growing professional minute-taking company that serves a global clientele. We strive to provide the highest-quality, prompt, and service-friendly minute-taking solutions and to be the preferred choice for any entity that requires professional minute-taking.We are seeking an experienced and proven part-time Editorial Manager to lead and oversee the quality, accuracy, and consistency of minute-taking services provided by our team of editors and minute takers. The Editorial Manager will play a key role in ensuring that all client deliverables meet our high standards for professional, accurate, and timely documentation. This role requires exceptional editing skills, an understanding of governance and parliamentary meeting protocols, strong attention to detail, and the ability to manage a team in a fast-paced, client-oriented environment.Successful execution of the role also includes managing a team of permanent and freelance editors, being the subject matter expert regarding minute taking best practices and governance, developing further production initiatives, training editors and minute takers and developing additional training materials, along with editing meeting minutes for various industries. This role will involve both management and administrative, “on-the-ground” tasks on a regular basis.This role reports directly to the CEO and works closely with the People & Culture Manager. The nature of our business is fast-paced and deadline driven, with a high volume of work. Our ideal candidate thrives working under pressure of urgent deadlines and has a firm understanding of how to manage short- and long-term priorities.Responsibilities include:

  • Strategic planning – develop strategies, update processes and training materials, and coordinate the development of the editing team and capacity in order to achieve sales objectives and align client needs/requests with editing standards and best practices
  • Team leadership & management – lead, coach, guide, train, manage, and mentor a team of professional, fully remote editors. Working with People & Culture, you will also have a hand in overseeing minute taker performance with respect and empathy, with a focus on skills development
  • Editing – edit sets of minutes for VIP clients across various industries to inform about best practices, style guides, and further training necessary for production staff and contractors
  • Operations optimization – streamline and optimize editorial best practices and processes to increase editing capacity and efficiency, and to set the editing team up for scalability
  • Training and development – create, manage, and administer programs and training materials to evaluate, upskill, coach, and mentor minute takers and editors related to performance, accuracy, and efficiency on a regular basis
  • Project management & quality assurance – develop various style guides and materials, and oversee the editing team and ongoing editorial projects to ensure the best quality and most accurate set of minutes is delivered on time
  • Collaboration – collaborate and act as the primary liaison for the editing team with sales, marketing, HR, and IT to ensure a seamless customer experience, inform product development and sales strategies, and develop a holistic view of the minutes production process, along with any other duties related to editing as necessary

If you’re a good fit for this role, you’ll be a strong editor and manager who’s just as comfortable working alongside your direct reports as you are managing them, playing the role of both coach and support.What are we looking for?

  • 4+ years of professional editing experience, ideally within a minute taking or professional services setting, with at least 2 years in a management role is required
  • A strong understanding of meeting/board governance and parliamentary meeting protocols (e.g. Robert’s Rules) is required
  • Proficiency in Microsoft Word is required
  • Experience as a corporate secretary with a knowledge of governance/compliance best practices considered a strong asset
  • Proven management experience, and experience coaching/training/mentoring direct reports
  • A people-first mindset and the ability to develop a deep understanding of editorial best practices to align editorial output with business goals
  • Excellent written and verbal communication skills; you should be an empathetic communicator with a high EQ who can work well independently and as part of a team
  • A strong critical thinker with a passion for great customer service
  • You should be able to prioritize and hold direct reports accountable for on-time service deliveries; you should feel comfortable stepping in and assisting when necessary
  • Steadfast resolve and a high degree of personal integrity

The Perks
Our team works 100% remotely across Canada, and we offer three weeks of paid vacation annually with a strong support team, and the ability for growth within this role.The Recruitment Process * Complete a short questionnaire

  • 30-minute interview with our People & Culture Manager
  • Submit a mock editing assessment
  • 1-hour-long interview with our CEO (if your location allows for it, this may be a final in-person interview)

We told you about us, now tell us about you! Submit your resume and cover letter (we are a writing company, after all!) outlining your relevant experience and why you think you’d be a good fit for Minutes Solutions. We look forward to hearing from you!Please note that due to the high volume of applications, we are not able to provide every applicant with specific feedback, but are committed to responding to your application within 5 business days. Applicants must be located in Canada and be eligible to work in Canada.Minutes Solutions is an Equal Opportunity Employer. Our policy is simple: we are committed to upholding a workplace and recruitment process free from discrimination on basis of age, disability, sex, race, religion or belief, gender, marriage/civil partnership, pregnancy/maternity, or sexual orientation.We are an inclusive organization and actively promote equal opportunity for all with the right mix of talent, skills and potential. We welcome applications from a wide range of candidates. Selection for roles will be based on individual merit alone.Powered by JazzHR

Minutes Solutions – Operations Manager – Toronto, ON

Company: Minutes Solutions

Location: Toronto, ON

Job description: Position: Operations Manager Salary range: $70,000-$95,000 annually Reports to: CRO Key business partners: CEO…, Customer Experience Manager(s), Editorial Manager, People & Culture Manager Minutes Solutions is a fast-growing professional…
The Operations Manager at Minutes Solutions earns a salary range of $70,000-$95,000 annually and reports to the Chief Revenue Officer (CRO). They work closely with various key business partners including the CEO, Customer Experience Manager(s), Editorial Manager, and People & Culture Manager at the company, which is experiencing rapid growth.
Job Description:

Position: Administrative Assistant

Location: Vancouver, BC

Salary: $45,000 – $55,000 per year

We are looking for a reliable and organized Administrative Assistant to support our team in Vancouver. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities:
– Answer and direct phone calls
– Organize and schedule appointments
– Write and distribute emails, correspondence memos, letters, faxes, and forms
– Assist in the preparation of regularly scheduled reports
– Develop and maintain a filing system
– Update and maintain office policies and procedures
– Order office supplies and research new deals and suppliers
– Maintain contact lists
– Book travel arrangements
– Submit and reconcile expense reports
– Provide general support to visitors
– Act as the point of contact for internal and external clients

Requirements:
– Proven experience as an administrative assistant or office admin assistant
– Proficient in Microsoft Office (Excel, Word, Outlook)
– Knowledge of office management systems and procedures
– Excellent time management skills and ability to prioritize work
– Attention to detail and problem-solving skills
– Excellent written and verbal communication skills
– Strong organizational skills with the ability to multi-task

If you are a dedicated and proactive individual with a passion for administrative work, then we would love to hear from you. Please apply with your resume and cover letter to be considered for this role.

Expected salary: $70000 – 95000 per year

Job date: Sun, 18 Aug 2024 01:21:57 GMT