Celestica – Executive Administrative Assistant – Toronto, ON

Company: Celestica

Location: Toronto, ON

Expected salary:

Job date: Sun, 09 Mar 2025 03:47:42 GMT

Job description: Req ID: 125297
Remote Position: Hybrid
Region: Americas
Country: Canada
State/Province: Ontario
City: TorontoSummaryThe Executive Assistant will provide high-level administrative support to multiple executives. The ideal candidate will have excellent organizational, time management, and communication skills, and the ability to multitask and work under pressure.Responsibilities

  • Manage, maintain, and prioritize the executive calendars, including organizing meetings and events, scheduling, sending reminders, and organizing catering when necessary.
  • Coordinate all travel arrangements, booking flights, accommodations, and ground transportation.
  • Prepare and submit expense reports.
  • Manage administrative aspects of special projects assigned by the executive.
  • Greet clients and visitors.
  • Provide general administrative support, including answering phones, handling correspondence, and filing.
  • Ability to work with Google Sheets, Powerpoint, Excel and other Microsoft Office applications to create and edit documents such as reports, presentations, and memos.
  • Liaise with other EAs on behalf of the Executive.
  • Act as a point of contact for the Executive.
  • Take minutes during meetings, as required.

Qualifications

  • Bachelor’s degree or equivalent experience.
  • 5+ years of experience as an administrative assistant or in a related role.
  • Excellent Microsoft Office knowledge.
  • Knowledge of Google Sheets, Concur and SAP is helpful.
  • Outstanding organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Discretion and confidentiality.

Key Competencies

  • Attention to detail
  • Discretion and confidentiality
  • Judgement and Problem-solving
  • Analytical skills
  • Ability to work independently and as part of a team
  • Ability to thrive in a fast-paced environment

Physical Demands

  • Primarily office environment
  • May require extended periods of sitting and computer use
  • Repetitive manual movements (e.g., data entry, using a mouse)

Notes

  • This position may require occasional overtime.
  • Travel may be required.

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.COMPANY OVERVIEW:
Celestica (NYSE, TSX: CLS) enables the world’s best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud. Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.Celestica would like to thank all applicants, however, only qualified applicants will be contacted.
Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.

McCarthy Tetrault LLP – Manager, Legal Administrative Services Group – Toronto, ON

Company: McCarthy Tetrault LLP

Location: Toronto, ON

Expected salary:

Job date: Sun, 09 Mar 2025 05:50:48 GMT

Job description: Job Description:At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of and one of . Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.This position can be based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.The Legal Administrative Services Group (LASG) is a cornerstone department within our firm, providing comprehensive legal administrative services across all regional offices during local business hours. Specializing in the preparation, editing, and transmission of legal documents and correspondence, LASG plays a vital role in supporting the firm’s Lawyers, Paraprofessionals, Students, and Legal Assistants, ensuring the delivery of consistently high-quality legal support.As a Manager, Legal Administrative Services Group, you will be:

  • Overseeing a national bilingual LASG team, ensuring high service standards and value through effective management and leadership.
  • Building strategic partnerships with key internal stakeholders to increase their awareness and engagement with LASG, ensuring that the group’s offerings are fully leveraged to optimize workflow efficiency.
  • Providing leadership, direction and expertise for LASG functions, including employee relations, engagement and change management.
  • Ensuring timely and high-quality services delivery to meet deadlines, adhere to legal-admin processes, and make procedural adjustments as necessary. Actively identifying opportunities for process improvement, recommend innovative changes, and lead the implementation of these improvements within the LASG, Resource Centre, and LSS at a national level.
  • Collaborating with Supervisors on staff absences and vacation planning, managing overtime while maintaining operational and cost efficiencies throughout the firm.
  • Monitoring workflows, key metrics and analyzing data in order to identify themes and trends and developing recommendations for change and improvement.
  • Reviewing department metrics regularly to monitor and measuring service delivery and preparing monthly reports.
  • Conducting individual and team meetings with Supervisors, Team Leads and Legal Administrative Assistants as may be needed for individual or team communication
  • Coordinating regular training events for Supervisor and Legal Administrative Assistants to ensure the team has the most up to date knowledge required
  • Managing the performance management process together with the Supervisor, including: setting performance objectives; providing and collecting ongoing feedback.
  • Leading firm-wide projects to ensure consistent information sharing across shifts and prepare comprehensive change management and communication plans to facilitate optimal acceptance and seamless transitions within the Firm.
  • Working with Supervisors to ensure LASG staffing levels are adequate, and leading talent acquisition and talent management processes.
  • Collaborating closely with the Director in preparation of annual budget exercise and with the Manager, Document Services Group to ensure alignment with the Resource Centre objectives. This includes regular communication, joint planning sessions, and coordinated efforts to address any challenges and opportunities that arise.
  • Coaching Supervisors to build and maintain effective working relationships with internal clients and other stakeholders to understand their daily business needs for legal-admin support.
  • Provide mentorship to supervisors on developing effective working relationships with their staff and managing performance challenges.
  • Attending off hour events, meetings with team and management team etc., as required.

As our ideal candidate, you will distinguish yourself by the following profile:

  • Required post secondary education in the fields of business or office administration. In addition to education, required work experience.
  • Minimum 6-10 years of relevant experience including experience in a management role. Experience managing remote teams would be an asset.
  • Experience as a business lead on projects is highly desirable, with a proven ability to drive project vision and align business objectives with project goals to ensure successful project outcomes and stakeholder alignment.
  • Experience in Human Resources or equivalent is a valuable asset, with a strong understanding of employee relations, recruitment, talent development, and organizational processes.
  • Exceptional analytical and communication skills, with the ability to leverage data and articulate complex ideas to various stakeholders, fostering informed decision-making and effective collaboration.
  • Demonstrated resilience and adaptability in dynamic environments, adept at multitasking, prioritizing projects, and maintaining composure under tight deadlines to ensure continuous operational excellence.
  • Strong interpersonal and relationship-building abilities, with a focus on emotional intelligence and creating a supportive, high-performance team culture that drives organizational success.
  • Flexibility in work hours and willingness to step into leadership coverage roles for Supervisor as needed, ensuring management continuity and team support across all functions.
  • Technological proficiency and a strategic approach to management, including an ongoing commitment to professional development, with an understanding of industry trends and best practices in leadership, change management, and organizational development.
  • Be willing to travel up to 10% across Canada.

As a member of the McCarthy team, you will have access to:

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:External candidates are encouraged to apply online. All Internal applicants must apply directly through our internal careers portal on Espresso.We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

Executive Administrative Assistant – Real Estate – Westgate Resorts – Orlando, FL

Company: Westgate Resorts

Location: Orlando, FL

Expected salary: $55000 – 75000 per year

Job date: Thu, 06 Mar 2025 23:06:39 GMT

Job description: houses. Collaborate with team members to develop marketing strategies and campaigns. Monitor and analyze marketing performance metrics to optimize results. Communicate with clients and vendors to execute marketing initiatives effectively. Stay up-to-date on industry trends and best practices to enhance marketing efforts. Support the overall marketing efforts of the organization to drive business growth and success.

Remote Receptionist / Administrative – Vector Marketing – Orlando, FL

Company: Vector Marketing

Location: Orlando, FL

Expected salary: $16.25 per hour

Job date: Sun, 02 Mar 2025 23:51:46 GMT

Job description: Vector Marketing Corporation is looking for skilled administrative candidates to join our dynamic team. As a part of the Administrative Department, you will play a crucial role in supporting various functions within the organization. The starting pay for this position is competitive and offers room for growth and advancement.

Vector Marketing is a reputable single-level direct sales company that specializes in selling Cutco® products. Cutco is a renowned brand known for its high-quality cutlery and kitchen accessories. As an administrative member, you will have the opportunity to contribute to the success of the company and help support our sales team in achieving their goals.

If you are a detail-oriented, organized, and proactive individual with strong administrative skills, we encourage you to apply for this exciting opportunity at Vector Marketing Corporation. Join us and be a part of a dynamic team that is committed to excellence and success.

Compass Group – Administrative Assistant, LinkedIn – Toronto, ON

Company: Compass Group

Location: Toronto, ON

Expected salary: $22 per hour

Job date: Fri, 28 Feb 2025 23:04:37 GMT

Job description: Working Title: Administrative Assistant, LinkedIn, Toronto, ON
Employment Status: Full-Time
Starting Hourly Rate: $22.00 per hour
Address: 16 york street Toronto ON M5J 2Z2
New Hire Schedule: 8:00am – 4:00pmYou might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees.You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between – doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward!Imagine a place where people work as one to create an experience that inspires many. Join us and know that you make it possible for friends, families, and co-workers to come together. No matter why they gather, we’re here to serve. Because of what we do, people share so much more than a meal. And that’s why this is so much more than a job.Why work with Eurest Dining? We are a member of Compass Group Canada, the leading food and support Services Company. We provide diverse, innovative dining services to corporate headquarter locations, law firms, manufacturing facilities, distribution centres and call centres. Join our commitment to providing exceptional food service to the best of business and industry.Job SummaryHow you will make an impact:
You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site.As an Administrative Assistant, you will:

  • Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
  • Answer telephones and direct inquires in a professional manner
  • Maintain confidential personnel files
  • Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
  • Open and route incoming mail, answers correspondence and prepares outgoing mail
  • Assist with staffing, including finding staff when employees call out on short notice
  • Process vendor invoices for payment – making sure there is no discrepancy in pricing
  • Perform monthly vendor statement reconciliations
  • Assist in preparation of end of month financial reports
  • Attend in-service and/or safety meetings as required

About you:

  • Post-secondary education in Office Administration, and/or one to two years of office administration experience
  • Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
  • Strong computer skills and ability to learn various software programs quickly
  • Ability to adapt to a changing and fast-paced environment
  • Excellent interpersonal skills
  • Ability to meet strict deadlines and take direction/feedback
  • Microsoft Office proficiency

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.For accommodation requests during the hiring process, please contact for further information.

Compass Group – Administrative Assistant, LinkedIn – Toronto, ON

Company: Compass Group

Location: Toronto, ON

Expected salary: $22 per hour

Job date: Sat, 01 Mar 2025 05:26:29 GMT

Job description: Working Title: Administrative Assistant, LinkedIn, Toronto, ON
Employment Status: Full-Time
Starting Hourly Rate: $22.00 per hour
Address: 16 york street Toronto ON M5J 2Z2
New Hire Schedule: 8:00am – 4:00pmYou might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees.You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between – doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward!Imagine a place where people work as one to create an experience that inspires many. Join us and know that you make it possible for friends, families, and co-workers to come together. No matter why they gather, we’re here to serve. Because of what we do, people share so much more than a meal. And that’s why this is so much more than a job.Why work with Eurest Dining? We are a member of Compass Group Canada, the leading food and support Services Company. We provide diverse, innovative dining services to corporate headquarter locations, law firms, manufacturing facilities, distribution centres and call centres. Join our commitment to providing exceptional food service to the best of business and industry.Job SummaryHow you will make an impact:
You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site.As an Administrative Assistant, you will:

  • Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
  • Answer telephones and direct inquires in a professional manner
  • Maintain confidential personnel files
  • Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
  • Open and route incoming mail, answers correspondence and prepares outgoing mail
  • Assist with staffing, including finding staff when employees call out on short notice
  • Process vendor invoices for payment – making sure there is no discrepancy in pricing
  • Perform monthly vendor statement reconciliations
  • Assist in preparation of end of month financial reports
  • Attend in-service and/or safety meetings as required

About you:

  • Post-secondary education in Office Administration, and/or one to two years of office administration experience
  • Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
  • Strong computer skills and ability to learn various software programs quickly
  • Ability to adapt to a changing and fast-paced environment
  • Excellent interpersonal skills
  • Ability to meet strict deadlines and take direction/feedback
  • Microsoft Office proficiency

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.For accommodation requests during the hiring process, please contact for further information.

Administrative Assistant – CIBC – Vancouver, BC

Company: CIBC

Location: Vancouver, BC

Expected salary: $47420 – 59740 per year

Job date: Sat, 01 Mar 2025 07:14:35 GMT

Job description: in all marketing and business development activities and assist in the development of investment plans and written proposals…. Relationship Building – Heighten CIBC brand awareness in your community by attending local events and participating in marketing…

Administrative Assistant III, Orthopaedic Clinic – IWK Health Centre – Halifax, NS

Company: IWK Health Centre

Location: Halifax, NS

Expected salary:

Job date: Sat, 01 Mar 2025 23:08:23 GMT

Job description: Manager, Ambulatory Surgical Care, the Administrative Assistant Level III provides high quality administrative…, and petty cash vouchers Dictation, word processing, and database entry Preparing/typing/transcribing reports, project…

The Administrative Assistant Level III in the Ambulatory Surgical Care department is responsible for providing high quality administrative support. This includes tasks such as managing calendars, processing invoices and petty cash vouchers, performing dictation, word processing, and database entry, as well as preparing and transcribing reports and project documents.

Administrative Assistant III, Orthopaedic Clinic – IWK Health Centre – Halifax, NS

Company: IWK Health Centre

Location: Halifax, NS

Expected salary:

Job date: Sat, 01 Mar 2025 23:26:55 GMT

Job description: Manager, Ambulatory Surgical Care, the Administrative Assistant Level III provides high quality administrative…, and petty cash vouchers Dictation, word processing, and database entry Preparing/typing/transcribing reports, project…

The Administrative Assistant Level III at the Manager, Ambulatory Surgical Care office is responsible for providing high-quality administrative support. This includes tasks such as managing calendars, coordinating meetings, handling petty cash vouchers, dictation, word processing, database entry, and preparing or transcribing reports and project documents.

Administrative Assistant III, Orthopaedic Clinic – Nova Scotia Health Authority – Halifax, NS

Company: Nova Scotia Health Authority

Location: Halifax, NS

Expected salary:

Job date: Sun, 02 Mar 2025 05:29:09 GMT

Job description: Manager, Ambulatory Surgical Care, the Administrative Assistant Level III provides high quality administrative…, and petty cash vouchers Dictation, word processing, and database entry Preparing/typing/transcribing reports, project…

The Administrative Assistant Level III in the Ambulatory Surgical Care setting provides high quality administrative support including managing calendars, processing expenses, dictation, word processing, database entry, and preparing reports and projects.