Company:
Location: Windsor, ON
Expected salary:
Job date: Sun, 24 Aug 2025 04:32:31 GMT
Job description: Job Summary:The Purchasing Coordinator Intern will support the purchasing and supply chain team in managing supplier relationships, processing purchase orders, and ensuring the timely delivery of goods and services. This role is designed to provide hands-on experience in procurement operations, data management, and vendor communication. The intern will gain valuable exposure to purchasing systems, policies, and best practices in a professional environment.Key Responsibilities
- Assist in preparing and processing purchase orders, requisitions, and supplier documentation.
- Maintain accurate supplier records and update vendor databases as required.
- Support communication with suppliers regarding pricing, lead times, and order confirmations.
- Collect and compare supplier quotations to support cost analysis and sourcing decisions.
- Track order status and follow up with suppliers to ensure timely delivery.
- Help reconcile purchase orders, packing slips, and invoices with accounting.
- Prepare reports on purchasing activities, supplier performance, and cost savings.
- Assist the purchasing team with administrative tasks, including filing, data entry, and document organization.
- Participate in special projects and continuous improvement initiatives in procurement and supply chain.
Qualifications
- Currently enrolled in or recently completed a post-secondary program in Business, Supply Chain Management, Procurement, or related field.
- Strong analytical and organizational skills with attention to detail.
- Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is an asset.
- Effective verbal and written communication skills.
- Ability to manage multiple tasks and work both independently and as part of a team.
- Professional attitude with eagerness to learn and contribute in a fast-paced environment.
Key Performance Indicators (KPIs)The Purchasing Coordinator Intern’s performance will be evaluated based on:
- Purchase Order Accuracy – % of purchase orders prepared without errors (target: 95%+).
- Data Management Timeliness – Average time to enter and update supplier or purchase data in the system (target: within 24–48 hours of receipt).
- Supplier Follow-Up Responsiveness – % of supplier inquiries acknowledged/responded to within 1 business day.
- Documentation Compliance – % of purchasing files (POs, invoices, packing slips) correctly matched and filed (target: 100%).
- Report Completion – On-time submission of weekly/monthly procurement activity or supplier performance reports (target: 90%+ on time).
- Learning & Development Progress – Demonstrated understanding of ERP/purchasing processes by mid-term and final internship reviews.
- Teamwork & Professionalism – Positive feedback from supervisors and colleagues regarding collaboration, attitude, and communication.
Learning OutcomesBy the end of the internship, the Purchasing Coordinator Intern will:
- Gain hands-on experience in procurement processes and supplier management.
- Learn how to operate purchasing and ERP systems in a business environment.
- Develop skills in negotiation support, cost analysis, and vendor communication.
- Build teamwork, time management, and professional workplace skills.
This is a paid internship, with the possibility of extension or consideration for future full-time opportunities.Powered by JazzHR