Company: Equinix
Location: Toronto, ON
Expected salary:
Job date: Fri, 23 May 2025 06:35:53 GMT
Job description: Who are we?Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix’s trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.Job SummaryWe are seeking a skilled and proactive Sr. Specialist, Logistics (Event Management and Tradeshow) to join our Global Events Team. This role will manage a variety of internal and external events including logistics management, budgeting, vendor coordination, and on-site execution, while collaborating closely with internal stakeholders, marketing, and external partners.The ideal candidate is a strategic thinker who thrives in a fast-paced environment, demonstrates ownership and initiative, and is committed to delivering high impact experiences that reflect the Equinix brand and values.ResponsibilitiesEvent ManagementPlanning and execution of assigned tradeshows, conferences, meetings, and off-site eventsDevelop and manage event budgets, timelines, and deliverables, ensuring all milestones are met and post-event reconciliation is completedServe as the primary point of contact for vendors, venues, and internal stakeholders for events under your ownershipShare innovative ideas and best practices to enhance team performanceTradeshow Execution & Booth ManagementLead booth logistics for assigned industry events, including exhibitor services, labor, signage, and technology setupEnsure all booth elements are installed and operational on-site, and that staff are briefed on event schedules, expectations, and messagingCollaborate with Marketing and Sales teams to support lead capture processes and on-site engagementStakeholder & Cross-Functional CoordinationPartner with Marketing Managers and internal stakeholders to align event goals, messaging, and KPIsParticipate in or lead planning calls, drive meeting follow-ups, and ensure cross-functional alignment for shared event initiativesCoordinate meeting room logistics including scheduling systems, catering, and audio-visual for executive and customer sessionsEvening Receptions & Off-Site EventsIdentify and secure off-site venues aligned with event objectives; manage all related logistics and planningAct as the primary liaison with venue contacts, handling all communications and coordination from contract negotiation through on-site executionPlan and manage all event logistics including food and beverage, registration, audio visual, room setup, and vendor oversightCollaborate with Marketing to define speaking roles or presentation components as part of the event programDevelop the event run of show and manage guest registration and experience on siteEvent Design & ContentEngage with the Content Team, including presentations and digital platformsContribute to communication strategies (web, email, apps, invitations)Create innovative event designs tailored to audience needsGuide theme development, agenda creation, and program flowPost-event AnalysisPartner with stakeholders to evaluate event performance and recommend strategic improvements for future participationNegotiate contracts and secure preference for future events as neededLead final budget reconciliation and ensure all documentation capturedLeadership & InfluenceModel and promote Equinix culture and valuesBuild trust with stakeholders through proactive communication and accountabilityAdapt plans to navigate changing priorities or challengesQualificationsBachelor’s degree or equivalent experience4+ years of experience in corporate events, tradeshow management, or experiential marketingDemonstrated success to independently manage events of varying size and complexityStrong project management, budgeting, and organizational skillsExcellent written and verbal communication skillsAbility to manage multiple priorities with professionalism and adaptabilityExperience with event platforms (e.g., Cvent, Jifflenow), Salesforce, or related tools is a plusEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing .Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
Overview of Equinix and Job Summary
Equinix is a global leader in digital infrastructure, operating over 260 data centers worldwide. The company’s platform facilitates digital leaders in interconnecting foundational infrastructure quickly and flexibly. Equinix supports organizations in scaling operations and achieving sustainability goals, offering a collaborative and diverse work environment.
Job Position: Sr. Specialist, Logistics (Event Management and Tradeshow)
Responsibilities:
- Event Management: Oversee planning and execution of tradeshows, conferences, and internal events, managing budgets and vendor relations.
- Tradeshow Execution: Coordinate booth logistics, ensuring operational readiness and effective staff communication.
- Stakeholder Coordination: Collaborate with Marketing and internal teams to align event goals and manage logistics for executive sessions.
- Evening Receptions and Off-Site Events: Identify venues and manage all logistical planning for off-site events.
- Event Design & Content: Work with the Content Team on presentations and innovative designs to enhance audience engagement.
- Post-event Analysis: Evaluate event performance for continuous improvement and lead budget reconciliation.
Qualifications:
- Bachelor’s degree or equivalent experience.
- Minimum 4 years in corporate events or tradeshow management.
- Strong project management and communication skills.
- Experience with event management tools is a plus.
Equinix Commitment: The company emphasizes diversity and inclusion in its hiring processes and offers equal employment opportunities to all candidates, including accommodations for those with disabilities.
