– Ministry Operations Assistant: TWR Canada – London, ON

Company:

Location: London, ON

Expected salary:

Job date: Sat, 19 Oct 2024 04:34:19 GMT

Job description: Trans World Radio CanadaPosition Description
Title: Application Deadline:Ministry Operations (Project) Assistant November 15, 2024Scope:
This part-time (24 hours/week) paid position is responsible for the administrative aspects of new and ongoing Christian ministry projects, programs and initiatives, and managing related content through our project and digital asset management systems. As time permits, this role will also provide general administrative support for the organization.Accountabilities & Reports:Reports To: Ministry Operations Manager
Member of: Ministry Operations TeamWork Location: London, Ontario. This role includes in-office responsibilities, but a hybrid role is possible. Two days/week will be required in the office. Remote applications and candidates outside a reasonable commute will not be considered.
Responsibilities:
(Percentages are estimates only.)Project Administration (40-50%)
The Ministry Operations Assistant (MOA) plays a crucial role within TWR Canada’s ministry operations team, supporting the seamless planning, delivery, and follow-up of all ministries, projects, and programs. The MOA is responsible for reviewing incoming reports and project communications and extracting and disseminating pertinent information such as prayer requests, stories, and photos to team members. They will also be a primary user of our project management system to maintain accurate tracking and reporting for all projects. Proficiency with Excel, OneNote and web-based project management tools (or the ability to learn) is essential for the effective execution of their duties.Primary Responsibilities:

  • Review and analyze incoming reports and project communications.
  • Share relevant information like prayer requests, stories, and photos with team members
  • Pray with and for ministry teams and staff.
  • Maintain the online project/task management system.
  • Ensure accurate progress tracking and reporting for all projects using tools like Wrike.com, Excel, and OneNote.
  • Support the ministry operations team in the planning and delivery of projects and programs.
  • Assist with the follow-up of projects to ensure successful completion and documentation.

Content Management (40-50%)
The Ministry Operations Assistant (MOA) is integral to the management and distribution of a diverse range of media files that are essential to the organization’s projects. The MOA ensures that all text, audio, and video files undergo thorough quality control before uploading them to our digital asset management system. They also maintain detailed metadata (contextual information about the content, like language, program name, descriptions and summaries) to facilitate effective distribution. The MOA will require proficiency in tools like Microsoft Word, Adobe Acrobat Pro, Adobe Audition, and YouTube for content management and distribution tasks.Primary Responsibilities:

  • Conduct quality control of all incoming media files, including text, audio, and video.
  • Upload and store approved files and relevant metadata in our digital asset management system for future reference and use.
  • Prepare and distribute content through other channels, such as online platforms, USB sticks, and SD cards.

Other/General (10-15%)
The Ministry Operations Assistant also performs a key administrative support role to contribute to the efficient operation of the department and the overall office. These responsibilities are subject to change based on the needs of the organization.Primary Responsibilities:

  • Coordinate in-office events for staff and ministry partners.
  • Order and manage office supply inventory.
  • Take notes as requested at staff and partner meetings or transcribe recorded interviews and verbal reports.
  • Monitor incoming general emails, responding or forwarding as appropriate.
  • Answer incoming phone calls as a backup to the support services team.
  • Provide support for biannual board meetings.

Since no job description can encompass all duties that may be required, we expect all TWR Canada team members to carry out other responsibilities from time to time that are broadly consistent with those listed in their position description.Core Competencies & Qualifications:

  • Has solid commitment to TWR’s mission statement, doctrinal position and code of conduct;
  • Respected by peers regarding personal integrity and spiritual walk with God;
  • Passionate about world missions;
  • Excellent organizational skills and ability to attend to details with high accuracy;
  • Able to passionately and positively communicate the organization’s values, direction and impact;
  • Has a positive and creative attitude to problem-solving;
  • Able to work with minimal supervision.
  • Familiarity with website and content management an asset.

The following are considered to be bona fide occupational requirements of this position.

  • Faith: as TWR Canada is a faithbased organization working primarily with Christians and those promoting the Christian faith, the person who holds this position must possess a sincere and enduring Christian faith that aligns with our organization’s faith statement. They must be regular attendees of a local Christian community. Annual signing of the statement of faith is required to remain in this position.
  • A Christian Lifestyle: for similar reasons as above, the individual must have a lifestyle consistent with biblical Christianity, actively abstaining from sinful or shameful behaviour including, but not necessarily limited to, theft, lying, greed, idolatry, violence, rage, fraud, slander, gossip, lawbreaking, drunkenness, divisiveness, and sexual immorality. Annual signing of the Lifestyle statement is required to remain in this position.

The Organization:
TWR Canada was founded in 1973 and together with international partners, local churches and other ministries, TWR provides relevant Christian programming, discipleship resources and dedicated workers to spread the message of Jesus Christ to individuals and communities around the globe. Whether using high-powered radio to reach people in the Middle East and Latin America, streaming content to Internet users in Asia and Europe or visiting face-to-face with listeners in Africa, TWR leaves a lasting spiritual footprint.TWR Canada has a staff of more than 25 part-time and full-time employees across Canada, with the majority based in our London, Ontario head office. In addition, many overseas missionaries and volunteers perform valuable work in the office, across the country, and on the mission field.To Apply:
As a Christian ministry, adherence to our is required. If you are interested in serving with TWR Canada, please Closing date of November 15, 2024, or until filled. Applications will be reviewed on a rolling basis. Applicants must be legally eligible to work in Canada. Applications without cover letters will not be considered. We thank all interested applicants, however, only those shortlisted for the role will be contacted.

SENIOR DIGITAL COMMUNICATIONS ADVISORMinistry of Economic Development, Job Creation and…Toronto, ON$68,738 – $99,046 a year Develop corporate policies, processes and standards for emerging digital communications. Provide technical leadership and advice on digital issues and options. 11 days ago·More…View all Ministry of Economic Development, Job Creation and Trade jobs – Toronto jobsSalary Search: SENIOR DIGITAL COMMUNICATIONS ADVISOR salaries in Toronto, ON

If you are results oriented, strategic and skilled in digital communications, this opportunity at the Ministry of Economic Development and Job Creation and Trade would be of interest to you!


What can I expect to do in this role?

In this role, you will:

  • Design, develop, implement, and manage digital communications including videography, animation and social media, to meet strategic ministry communication objectives.
  • Shoot and edit video.
  • Create creative social media content, including post copy and creative assets.
  • Create animated content.
  • Lead and manage digital projects; identify and resolve project issues; and ensure assignment deadlines and project objectives are met.
  • Provide technical leadership and advice on digital issues and options.
  • Recommend and introduce emerging technologies for the ministry’s digital/social media content.
  • Recommend new digital media strategies, and develop and implement these strategies.
  • Develop corporate policies, processes and standards for emerging digital communications.
  • Ensure the accuracy of content and design, functionality of technology, standards compliance and client satisfaction for digital products.
  • Ensure social media/digital services and products meet accessibility standards, The Freedom of Information and Protection of Privacy Act (FIPPA) and French Language Services Act (FLSA).
  • Participate in ministry and inter-ministerial committees and project teams related to digital initiatives.
  • Manage external service contracts related to video and social media projects.
  • Research industry developments in digital technology, and anticipate new and changing client needs and systems expansion requirements.
  • Liaise with Cabinet Office, senior management and divisional staff to provide advice and seek direction on the design, development and deployment of the ministry’s digital communications products and services.
  • Participate in the Cabinet Office social media community of best practice.
  • Provide strategic digital communications advice to staff and senior management, and staff in the Deputy’s and Minister’s offices.


How do I qualify?


Mandatory:

The duties of the job will require the successful candidate to travel within the region/throughout the province to perform the duties of the position.


Technical Knowledge:

  • You have experience with social media platforms (e.g. Twitter, Facebook, LinkedIn, Instagram) to reach the right people with the right messages.
  • You have experience creating creative social media content, including post copy and creative assets.
  • You have experience working in Adobe Creative Cloud design and video editing software.
  • You can shoot broadcast-quality video.
  • You can edit video using software such as Adobe Premier.
  • You can animate creative content for social media.
  • You have experience with digital and social media strategies for promotion, distribution of information, social networking and communications trends.
  • You have experience with accessibility standards.
  • You can make recommendations for and apply new digital technologies, services and products to the ministry’s communications.
  • You can lead the development, implementation, and ongoing management of digital products.


Business Knowledge:

  • You have knowledge of communications theory and experience providing strategic communications advice related to new digital media products and services.
  • You can ensure timely integration of digital products with strategic communications support.
  • You have the ability to interpret and apply The Freedom of Information and Protection of Privacy Act (FIPPA) and French Language Services Act, to ensure social media/digital services and products meet requirements.


Project Management and Planning Skills:

  • You have experience providing project management and can manage concurrent projects.
  • You have problem-solving skills to identify, address and resolve issues.
  • You can allocate resources, balance priorities and deadlines, manage and monitor projects, and report on status and deliverables to ensure quality and deliverables.
  • You have strategic planning skills to develop a vision for the ministries’ digital communications and social media using innovative technology and creative programs and services.
  • You have experience researching and assessing potential platforms, products and services to propose the most cost-effective and state-of-the-art products.
  • You are able to work with unexpected changes or modifications to deadlines on short notice.
  • You are able to work under tight time pressures and demands, and conflicting priorities with limited control over pace of work.


Communication and Interpersonal Skills:

  • You have interpersonal skills to lead collaboratively with colleagues, technology specialists and stakeholders
  • You have oral and written communication skills to provide strategic information and advice, and to provide explanations of digital communications/social media strategies to senior ministry officials and staff.
  • You can give speeches and deliver presentations.
  • You have experience reviewing, editing and ensuring social media content is accurate, concise and grammatically correct.
  • You utilize your political acuity to ensure communications going out on the ministry’s public-facing channels are correct and do not cause embarrassment to the ministries, ministers or Ontario government.


OPS Commitment to diversity, inclusion, accessibility, and anti-racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:

Address:
  • 1 Temporary, duration up to 9 months, 777 Bay St, Toronto, Toronto Region

Compensation Group:
Association of Management, Administrative and Professional Crown Employees of Ontario

Understanding the job ad – definitions

Schedule:

6

Category:
Communications; Marketing and Creative Services

Posted on:
Friday, August 27, 2021

Note:

  • Less qualified applicants may be considered on an underfill basis.
  • C-EM-167972/21

    The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.

SENIOR DIGITAL COMMUNICATIONS ADVISOR


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