Specialisterne – Administrative Support Clerk – Neurodiversity Hiring Initiative – Toronto, ON – Ottawa, ON

Company: Specialisterne

Location: Toronto, ON – Ottawa, ON

Expected salary: $57801 – 73215 per year

Job date: Sun, 30 Mar 2025 03:20:55 GMT

Job description: Specialisterne is Recruiting!Specialisterne connects qualified neurodivergent candidates to employment opportunities in numerous industries and sectors in Canada and the US.To be eligible to apply, you must have experienced barriers getting and/ or maintaining meaningful employment and you identify with one of the following:

  • Autism (including Asperger’s and PDD-NOS)
  • Attention Deficit/Hyperactivity Disorder (ADHD) or Attention Deficit Disorder (ADD)
  • Learning Disability (e.g., dyslexia, dyscalculia, dysgraphia)
  • Intellectual Disability
  • Obsessive Compulsive Disorder (OCD)
  • Tourette Syndrome

Employees hired through Specialisterne will be supported by a Specialisterne Workplace Support Specialist for their first twelve weeks on the job.Specialisterne is proud to partner with FINTRAC on a Neurodiversity Hiring Initiative.FINTRAC is Canada’s Financial Intelligence Unit. We assist in the detection, prevention and deterrence of money laundering and terrorist financing, two significant threats to Canada’s security and economy. By ensuring a robust regulatory compliance regime and the timely production of actionable financial intelligence, we play an integral role in the global fight against organized crime groups, cybercriminals, human traffickers, terrorist organizations and others who would seek to undermine or abuse the world’s financial systems.FINTRAC is committed to building a skilled, diverse workforce reflective of Canadian society. We strive to create a working environment and a workplace culture that allows employees to work to their fullest potential. We actively promote employee wellbeing, including a focus on balancing work and personal needs by offering flexible hours and work arrangements, including remote/virtual work, where functionally and operationally feasible. Additionally, as an employer of choice, we are proud of our excellence-driven culture bolstered by our commitment to a respectful, healthy, diverse and inclusive workplace.Applications must be submitted in full no later than Sunday, April 13thSummary:Title: Administrative Support ClerkEmployment Type: 1 Year ContractHours: 37.5 hoursLocation: Vancouver, Toronto, or Ottawa (Hybrid, 3 times per week on site)Salary: $57,801 – $73,215Target Start Date: TBDEssential Tasks – In this job, you will:

  • Receives files for processing and enters data into the appropriate database.
  • Inputs, assesses and maintains data in appropriate information management and/or tracking systems and databases with information/data from corporate systems, facilitating analytical perspectives for the sector.
  • Field client and business inquiries, gather the necessary information required, and provide timely responses to their needs
  • Ensures and maintains the secure storage/housing of files in accordance with established procedures and guidelines.
  • Maintains and updates records, electronic information, reference materials, files, reports and other documentation and verifies the accuracy of data.
  • Produces regular and ad hoc reports from corporate systems, conducting thorough quality assurance checks and coordinating or executing corrective actions as necessary
  • Provides general administrative support services as needed such as photocopying, scanning and emailing documents

General Skills and Abilities – You are:

  • Analytical, problem solving, and time management skills
  • Written and Oral Communication skills
  • Research and analysis skills and ability to extract pertinent information
  • Judgment and problem resolution skills
  • Decision making skills
  • Interpersonal skills
  • Effective organizational skills

Digital/Technical Skills & Tools – You are:

  • Basic to intermediate skill level with Microsoft Excel
  • Basic skill level with the Microsoft Suite
  • Word
  • PowerPoint
  • Outlook

Required skill level*

  • Basic – e.g., I can do this in simple situations with close or extensive guidance
  • Basic to Intermediate
  • Intermediate – e.g., I can do this in most situations, with occasional guidance
  • Intermediate to expert
  • Expert – e.g., I can do this in exceptionally difficult situations with no guidance and I can be a key resource for others.

Education/Knowledge – You:

  • Bachelor’s degree

Experience (Professional, Academic, Personal) – You:

  • Experience working in client service
  • Experience reviewing forms and entering data electronically

Additional Information:Here’s how frequently the following types of communication and interaction are required to perform the job:

  • Oral communication: Daily
  • Email communication: Daily
  • Instant messaging: Daily
  • Telephone Communication: Weekly
  • Video communication: Weekly
  • Interacting with supervisors: Weekly
  • Interacting with peers: Daily
  • Interacting with customers: Bi-weekly
  • Selling or influencing others: N/A
  • Training or teaching others: N/A

Here’s what can employees find stressful about this job:

  • Working in a fast paced environment that processes a high volume of inquiries and requests
  • Managing changing priorities based on the needs of the team
  • Interacting with customers over the phone or through email where there may be language barriers or questions you do not have the answers to

Here’s what employees tend to find motivating/rewarding about this job:

  • Pride in their work in delivering actionable intelligence to law enforcement.
  • Recognition for their role in supporting intelligence operations aimed at targeting crime and saving lives.

Workplace Support:

  • Specialisterne and our employer partners are committed to providing inclusive onboarding experiences and supporting new employees as they learn on the job
  • All new hires continue to liaise with a Specialisterne Workplace Support Specialist for their first twelve weeks on the job

The Recruitment ProcessTo be considered for this position, you will:

  • Complete a job application
  • Join our talent pool (if you haven’t already) by completing an additional questionnaire and a pre-employment assessment

Next Steps

  • Successful applicants will create a job-specific Candidate Profile to answer job specific questions and/or complete a work sample exercise to showcase your skills for this role.
  • Employers use Candidate Profiles to anonymously* shortlist candidates
  • Candidates and employers will meet to discuss the role in more detail

*whenever possiblePowered by JazzHR

Specialisterne – Head of Program Delivery – Specialisterne Canada – Toronto, ON

Company: Specialisterne

Location: Toronto, ON

Expected salary:

Job date: Thu, 20 Feb 2025 07:45:45 GMT

Job description: Head of Program Delivery, Specialisterne CanadaFull-time, one year contract (40 hours per week)Location: Remote with occasional in-person meetingsApplication Deadline: Interested candidates should submit their application no later than Tuesday February 25, 2025.Welcome to a unique opportunity to make your mark on a company that is making a difference! Specialisterne is an internationally recognized leader in working with businesses to build strong, inclusive organizations where neurodiverse teams thrive. Originally founded in Denmark in 2004, Specialisterne – Danish for The Specialists – has operations in 13 countries worldwide and employs over 600 people.Role SummaryAs Head of Program Delivery, you will contribute to the overall success of the organization by effectively managing and overseeing the Delivery team and successful delivery of Specialisterne programs with our employer partners.Organization: Specialisterne CanadaJob Title: Head of Program DeliveryLocation: Remote – role requires occasional in-person meetingsEmployment Terms

  • This is a full time one year contract position
  • Target start date: March 2025
  • Travel: Some occasional in-person meetings

Essential Tasks – In this job, you will:As a member of our team, you will play an integral role in effectively managing the successful delivery of our programs and services, working closely with the leadership team. This role includes, but is not limited to the following areas of responsibility:

  • Day-to-day oversight and management of the Delivery team (leading weekly team stand-up meetings, responsible for overseeing effective and timely execution of projects and services etc.)
  • Provide ongoing career development guidance and feedback to Program Delivery team members
  • Management of program delivery with employer partners including project planning, resourcing, communication, and quality of service
  • Provide guidance and support to the team in the delivery of our four core services: Neurodiversity Hiring Initiatives, Employer Education & Training, Advisory Projects and Workplace Support (coaching)
  • Liaise with the Business Development team to build innovative projects, strong project plans and clear deliverables for our employer partners
  • Represent Specialisterne at various conferences and events
  • Facilitate a variety of employer education and training services (e.g. facilitate or lead workshops, webinars etc.) when needed
  • Lead the conceptualization and implementation of Advisory Projects for our employer partners
  • Analyze potential delivery challenges and provide pre-emptive problem solving in relation to the specific needs of employer partners and job seekers
  • Act as a point of escalation for delivery related quality issues or concerns raised internally and/or externally
  • Collaborate to develop effective organizational and time management supports for Delivery team members.
  • Contribute to ongoing program and service development and innovation to meet the unique needs of our employer partners and drive social impact (e.g. develop new, high quality educational content, build new methodologies to support service delivery, contribute to grant proposals)
  • Contribute to Specialisterne’s global projects and activities

*Additional projects and tasks may be assigned, as needed.Skills and Abilities – In this job, you will demonstrate:

  • Strong interpersonal skills and ability to present information clearly and effectively to both employer partners and the internal team
  • Advanced skills in training and facilitation (e.g. leading workshops and webinars)
  • Strong people management skills
  • Strong time-management skills
  • Strong sense of self-motivation, proactivity and initiative
  • A positive, solution-oriented approach to program delivery and team management
  • Intermediate skills with Google (Slides, Documents, Sheets) and Microsoft Office 365
  • Basic skills with video conferencing tools (such as Google Meet, Zoom, MS Teams)

Education/Experience Knowledge – In this job, you need to have:

  • Experience in supporting autistic or otherwise neurodivergent individuals in finding and maintaining employment or 5+ years experience in similar position
  • Superior knowledge and subject matter expertise in workplace inclusion efforts and programs
  • Experience in people management (managing and motivating a small team)
  • Excellent verbal and written communication skills
  • Demonstrated confidentiality and trustworthiness
  • A dedicated interest in advocating for equity-seeking groups to be fully included in workplaces and communities across North America and globally

If there are barriers to your ability to fill out the form, or if you would like to provide feedback about the application process generally, please email us at contact.ca@specialisterne.com.We look forward to hearing from you!For more information about Specialisterne, please visit our .Powered by JazzHR

Finance and Administrative Manager – Specialisterne – Toronto, ON

Company: Specialisterne

Location: Toronto, ON

Expected salary:

Job date: Sat, 21 Sep 2024 03:40:58 GMT

Job description: Finance and Administrative Manager, Specialisterne Canada Part-time ~20 hours per week Location: Greater Toronto… As Finance and Administrative Manager, you will contribute to the overall success of the organization by effectively managing the…

Specialisterne – Neurodiversity Hiring Initiative – Administrative Assistant (Tax) – Toronto, ON

Company: Specialisterne

Location: Toronto, ON

Job description: Summary

  • Organization: KPMG
  • Job Title: Team Administrative Assistant
  • Location: 333 Bay St, Toronto, ON

Employment Terms:

  • This is a full-time, temporary role (37.5 hours per week)
  • This role is fully in-office during the beginning stages of employment, then may transition to hybrid (The number of days per week required in-office will be determined on an individual basis with the manager)
  • Hours: 8am-4pm (7.5 hours per day, excluding lunch)
  • Target Start Date: May 2024
  • End Date: September 2024

Essential Tasks – In this job, you will:

  • Support Partner Admin Assistants (PAA) where required, including email distribution and client event communications
  • Help manage Partners’ contacts, opportunities, and compliance with Canadian Anti-Spam Legislation to ensure they are current
  • May collaborate with marketing resources on resume collection, formatting, and research to support the proposal process
  • Assist Partner Admin Assistants (PAA) with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using Microsoft Office suite
  • Research domestic and international travel arrangements and reservations as required, including finding out whether business or country visas are required
  • Help coordinate and manage the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.)
  • Help plan and organize meetings and events as required, including logistics (securing internal meeting space, catering, and preparing documents)
  • Attend internal meetings as requested to help compile, transcribe and distribute meeting minutes along with a summary of action items. May be asked to follow up on action items following the meeting
  • Assist with completing, reconciling, and ensuring timely submission of time and expense reports for the Partner

General Skills and Abilities – In this job you will demonstrate:

  • Strong judgment and analytical skills
  • Excellent oral and written communication skills
  • Strong organizational skills with the ability to prioritize and multitask
  • The ability to work independently and in team settings

Digital/Technical Skills – In this job you will demonstrate:

  • Intermediate data management skills using Microsoft Office, such as the following:
  • Managing emails, calendar, and correspondence/requests using Outlook and Teams
  • Drafting documents, formatting, and following internal templates using Word and PowerPoint
  • Transferring information, using basic formulas, and creating charts/graphs using Excel

Education/Knowledge – In this job you need to have:

  • A high school diploma

Social Interaction – The following types of communication and interaction are required to perform the job successfully:

  • Oral communication: Daily
  • Email communication: Daily
  • Instant messaging: Daily
  • Telephone communication: Daily to weekly
  • Video communication: Weekly
  • Interacting with supervisors: Weekly
  • Interacting with peers: Daily

Job Stressors – Employees sometimes find the following stressful about this job:

  • Supporting multiple people can be overwhelming
  • Managing multiple tasks and priorities
  • Working with tight deadlines

Job Motivators – Employees tend to find the following motivating or rewarding:

  • Access to great learning opportunities
  • Access to mentoring and coaching
  • Working with a very collaborative team
  • Learning new skills along the way
  • Participating in social events

Candidate Assessment – To be considered for this role, compatible applicants:

  • Will complete a Candidate Profile
  • May complete a short work sample exercise
  • Will be invited to participate in a Structured Candidate Meeting with the hiring manager(s)

Workplace Support

  • Specialisterne and our employer partners are committed to providing inclusive onboarding experiences and supporting new employees as they learn on the job
  • All new hires continue to liaise with a Specialisterne Workplace Support Specialist for their first twelve weeks on the job

Powered by JazzHR
KPMG is hiring for a full-time, temporary Team Administrative Assistant role in Toronto, ON. The job involves supporting Partner Admin Assistants, managing contacts and opportunities, coordinating travel arrangements, scheduling meetings, and more. Strong communication, organizational, and digital skills are required. The job may have stressful aspects but offers learning opportunities, mentoring, and a collaborative work environment. Candidates will go through an assessment process and receive workplace support for the first twelve weeks on the job.
Job Description

We are searching for a motivated and organized Administrative Assistant to join our team. The successful candidate will assist the office staff with general administrative tasks, including answering phones, responding to emails, filing paperwork, and scheduling appointments. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:
– Answer incoming calls and respond to emails in a professional manner
– Maintain office filing system and organize paperwork
– Schedule appointments and maintain calendars for office staff
– Assist with data entry and record keeping
– Coordinate office events and meetings as needed
– Perform general office duties, such as photocopying, faxing, and ordering supplies

Qualifications:
– High school diploma or equivalent
– Previous experience in an office setting preferred
– Proficient in Microsoft Office applications, such as Word and Excel
– Excellent communication and organizational skills
– Ability to prioritize tasks and work efficiently
– Strong attention to detail

If you are a self-starter who thrives in a collaborative environment, we would love to hear from you. Please submit your resume and cover letter for consideration.

Expected salary:

Job date: Wed, 03 Apr 2024 01:22:55 GMT

Specialisterne – Neurodiversity Hiring Initiative – Administrative Assistant (Advisory) – Toronto, ON

Company: Specialisterne

Location: Toronto, ON

Job description: Legislation to ensure they are current May collaborate with marketing resources on resume collection, formatting, and research… ability to work independently and in team settings Digital/Technical Skills – In this job you will demonstrate: Intermediate data…
Legislation is being updated to ensure it is current. The individual in this role may work with marketing resources on tasks such as resume collection, formatting, and research. They must be able to work both independently and in team settings. Digital and technical skills, including intermediate data skills, are required for this position.
Job Description

Job Title: Customer Service Representative

Location: Toronto, ON

Salary: $35,000 – $40,000 per year

Job Type: Full-time

Our company is seeking a Customer Service Representative to join our team in Toronto. The ideal candidate will be responsible for providing excellent customer service and support to clients over the phone, email, and in person.

Key Responsibilities:
– Responding to customer inquiries and resolving issues in a timely and professional manner
– Providing product information and assistance to customers
– Processing orders, returns, and exchanges
– Maintaining accurate customer records and data entry
– Collaborating with other team members to ensure customer satisfaction
– Identifying opportunities for process improvements and contributing to a positive work environment

Qualifications:
– High school diploma or equivalent required, post-secondary education preferred
– Previous customer service experience in a retail or call center setting
– Strong communication skills, both written and verbal
– Proficiency in Microsoft Office and CRM software
– Ability to multitask and work in a fast-paced environment
– Excellent problem-solving skills and attention to detail

If you are passionate about providing exceptional service and are looking to join a dynamic team, we encourage you to apply for this role. We offer competitive compensation and benefits package. Apply now to be considered for this exciting opportunity.

Equal Opportunity Employer.

Expected salary:

Job date: Wed, 03 Apr 2024 06:32:44 GMT