Job title: Executive Assistant – Sustainability

Company: Mackenzie Financial Corporation

Job description: IGM Financial Inc. is one of Canada’s leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadian meet their financial goals. Its activities are carried out principally through IG Wealth Management, Mackenzie Investments and Investment Panning Counsel.

Under IGM Financial’s unique business model based on leading brands and multi-channel distribution strategy is Mackenzie Investment, founded in 1967. Mackenzie Investments is a holistic asset-management partner for thousands of Canadian financial advisors and the investors they support.

At Mackenzie Investments You Can Build Your Career with Confidence

We have a vision and a strategy that will challenge the way business in this industry is done and help Canadians be successful in the ways that mean the most to them. As part of our team, you will do some of your best work, develop some of your most valuable skills and give back in ways that make a difference in the lives of Canadians. Join an unstoppable team that is embedded in continuous learning, understanding, and knowledge sharing. You will thrive in our supportive environment where you can indulge your curiosity to learn, while receiving the feedback you need to refine your skills and abilities.

Mackenzie Investments is a diverse workplace committed to doing business inclusively – this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

The Sustainability Centre of Excellence and the Retirement Division at Mackenzie Investments are currently accepting applications for the position of Executive Assistant, reporting to the Head of Sustainability. The responsibilities of the successful applicant will include:

• Managing the daily calendar, travel and varying activities of the Senior Vice President, Head of Sustainability and Senior Vice President, Head of Retirement.
• Extensive scheduling of appointments and following up on requests, including decks and information for meetings, simple tracking documents
• Organizing calendar and activities on a weekly and monthly timeframe
• Liaising with all levels and departments of the company and representing the Sustainability and Retirement teams in a positive and professional manner at all times
• Leading key special projects and regular communications for both organizations
• Coordinating travel arrangements
• Organizing team meetings, special events and team activities.. For example, coordinating agendas, follow up items from team meetings, communicate plans and activities on behalf of executive, book/prepare room, order catering, set-up/tear-down, etc
• Preparing multiple expense reports
• Organize meeting materials and key documents based on specifications from the Executive
• Maintaining filing in online/digital form and eliminate paper records where possible
• Reviewing incoming communications, including emails, calls and post; where appropriate, summarizing, preparing responses and/or redirecting to the appropriate person/department
• Maintain supply levels for executive group including ordering refreshments, supplies etc.
• Maintaining all equipment and tools in good order and work directly with IS to resolve any issues
• Other marketing co-ordination or special project management opportunities as capacity and interest allow
• Other administrative duties as required including filing, photocopying, faxing and handling service issues
• Providing backup to other administrators and helping other executives on the team as required

The following qualifications will assist the successful candidate in accomplishing these functions:

• 5+ years experience as an Executive Assistant supporting multiple Executives and departments
• Maintains a positive atmosphere and fosters an open-door philosophy
• Excellent communication skills, both verbal and written
• Strong organizational skills
• Ability to handle confidential information in a tactful and professional manner
• High attention to detail and the ability to multi-task and prioritize
• Good sense of urgency and agility to adapt to change in a highly responsive organization
• Ability to work well independently and with minimal supervision and proactive
• Maintain a courteous and professional manner at all times
• Ability to exercise sound judgment
• Tactful and able to manage various personality types
• PC skills including the ability to use and troubleshoot standard business programs & extensive Microsoft Outlook and Office 365 experience is a requirement

Please visit our career page by clicking on the following link:

We thank all applicants for their interest in Mackenzie Investments; however only those candidates selected for an interview will be contacted.

Mackenzie Investments is an accessible employer committed to providing a barrier free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

Expected salary:

Location: Toronto, ON

Job date: Wed, 29 Sep 2021 02:44:37 GMT

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