Company: University of Toronto
Location: Toronto, ON
Expected salary:
Job date: Wed, 25 Jun 2025 03:27:22 GMT
Job description: Date Posted: 06/23/2025
Req ID: 43788
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00054406Description:About us:The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and is ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective.We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.Learn more: www.pharmacy.utoronto.caYour opportunity:Reporting to the Manager, Alumni Relations, the Event Coordinator plays a major role in delivering high quality and professional events. The successful candidate will work closely with units across the faculty including Advancement, Facilities, Dean’s office and education program staff to oversee all event logistics including collaborating on cost estimates, catering, room bookings and other facilities needs, including audio visual requirements.Acting as the first point of contact, the Event Coordinator is responsible for conceptualizing, organizing and executing event activities adhering to Leslie Dan Faculty of Pharmacy policies and procedures; coordinating the schedule for program and event calendars and determining logistical details and activities for events and/or programming, . The position will be responsible for resolving issues that may occur during events and escalating problems as required. Conducting post-event evaluation, analysis and recommendations for changes. Coordinating the preparation and distribution of promotional/outreach materials. Maintaining information on digital platforms and in databases as well as generating reportsYour responsibilities will include:
- Building and strengthening relationships with stakeholders and partners of strategic importance.
- Conceptualizing, organizing and executing event activities.
- Overseeing the implementation of event plans and activities.
- Developing content for marketing and/or promotional materials.
- Providing some care to prevent physical or emotional injury or harm.
- Collaborating on cost estimates.
- Directing the activities of casual staff.
Essential Qualifications:
- Bachelor’s Degree or acceptable combination of equivalent experience.
- Minimum three years related experience with event planning and all aspects of event production, including creating schedules, collaborating on cost estimates & briefing documents
- Experience motivating and guiding volunteers as well as soliciting and building relationships with vendors.
- Excellent computer skills, including strong proficiency in MS Office, databases, and website and content management systems, design & presentation software.
- Excellent communication (verbal and written) skills
- Excellent demonstrated interpersonal skills, judgment, tact
- Superior organizational and problem solving skills
- Strong public relations skills, relationship building and maintaining
- Ability to conceptualize and deliver events that meet strategic goals
- ability to manage a variable and changing workload involving multiple projects & priorities
- Demonstrated initiative and reliability
- Experience disseminating information via social media and maintaining and updating information on digital platforms
- Ability to maintain an events budget
- Ability to work a flexible schedule which allows for after hours events and meetings is a must
- Ability to lift, carry, or hold weight more than 25 lbs
Assets (Nonessential):
- Familiarity with the the University of Toronto, as well as general knowledge of post-secondary education system.
To be successful in this role you will be:
- Communicator
- Cooperative
- Organized
- Possess a positive attitude
- A problem solver
- Resourceful
Notes:
- This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the
- This is a term position for duration of 14 months
Closing Date: 07/15/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full Time (8:45 AM – 5:00PM). Occasional weekend and evening availability may be required
Pay Scale Group & Hiring Zone:
USW Pay Band 10 — $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dilini PereraLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .
Job Summary: Event Coordinator at the Leslie Dan Faculty of Pharmacy, University of Toronto
Position Details:
- Posting Date: June 23, 2025
- Closing Date: July 15, 2025
- Location: St. George Campus, Downtown Toronto
- Duration: 14-month term position
- Schedule: Full-time (8:45 AM – 5:00 PM); some weekends/evenings may be required
- Salary: $70,844, with annual step progression up to $90,595
Role Overview:
The Event Coordinator will report to the Manager of Alumni Relations and is responsible for planning and executing events within the Faculty of Pharmacy. Key responsibilities include logistics management, stakeholder relations, post-event evaluations, and maintaining promotional materials.
Qualifications:
- Bachelor’s Degree or equivalent experience
- 3+ years in event planning
- Strong organizational, communication, and interpersonal skills
- Proficiency in MS Office and digital platforms
- Experience with budgeting and vendor relations
Preferred Attributes:
- Familiarity with the University of Toronto
- A collaborative, organized, resourceful, and proactive approach
Diversity and Inclusion:
The University of Toronto encourages applications from diverse backgrounds, including Indigenous, Black, racialized, and 2SLGBTQ+ communities.
Application Note:
Candidates may be required to complete a brief, voluntary Diversity Survey. Accessibility accommodations are available upon request during the application process.