Company: Impact Staffing
Location: Windsor, ON
Expected salary: $24.43 per hour
Job date: Wed, 02 Apr 2025 00:16:51 GMT
Job description: We are currently looking for an Administrative Assistant to fill a Temporary position at the University of Windsor.Position will go until April 30th with the possibility of an extension.Key Job Functions
1. Student Support
- Assists with the mandatory job readiness program co-op students take course including review for completion of assignments on Blackboard and mySuccess.
- Uploads work term course outlines and assignment booklets to the student record on mySuccess.
- Uploads class lists to resume-critique software (Vmock) and Blackboard as required.
- Tracks mid-term and final evaluations for completion to ensure they have satisfied each category qualifying them for a pass.
- Tracks incoming work term assignments including reports, presentations, posters and other assignments as well as tracking and distributing specific work term assignments that are evaluated by faculty members.
- Follows-up with students and employers regarding assignment completion and grading.
- Liaises with faculties for selection of work term assignment evaluators, re-submitted assignments, and assists with set up and preparation for student presentations to faculty members as required.
- Assists with setting up mock interviews which includes booking rooms, assembling information binders of job postings/ and questions, booking interview panel
- Assists with admissions by pulling transcripts, printing applications, emailing results to students and updating mySuccess.
2. Job Competition Support
- Assists with tracking student activity during the job competition and handling outreach via email or phone to encourage participation.
- Schedules and confirms work term assessments with employers and students. Provides coordinators with daily itinerary, maps, and student forms; completing mailings and numerous other Co-op activities.
- Assist in coordinating employer appreciation events and outreach.
- Tracks and follows up on completion of work term information and learning objectives.
- Enters work term assessment information on mySuccess (which coordinator is responsible for which assessment) on mySuccess.
- Reviews, contacts and assist students with updating errors in application files.
- Pulls student schedule from UWinsite to find common available times for workshops and other activities.
- Maintains and updates database records and files. Prepares statistical reports on the outcome of job competition and on student activity.
- Reviews data for the purposes of student employment records, tax credit/employment letter production, placement letters for students and employers, employment salary reports, annual reports as well as other correspondence.
3. Reception
- Oversees reception for students, employers and guests who visit office for in-person
appointments, or meetings with staff.
- Provides information about co-op policies and procedures when responding to inquiries in
person, by email, through web, phone and IM.4. Co-op/Internship Student Employment Recruiting Process
- Prepares posting information under tight timelines into the online platform (mySuccess) for students to view and apply to during recruiting periods.
- Works closely with Coordinators to ensure each job posting information form is proofread for accuracy as well as coordinating job application packages to be sent to employers (i.e. Import/export files between software packages and complete merge).
- Coordinates schedules of student interviews during each of the three recruitment cycles and resolves student scheduling conflicts when required.
- Coordinates food service requirements, parking, swag for on-campus interviews and receptions, audio visual and room set up of on-campus interview facilities during employer interviews.
5. Other duties as assigned
- Assists with part-time/student payroll for the unit in the absence of the Executive Assistant, Office of Experiential Learning.
- Assists with employer registration and institutional job board in the absence of Career Development Services Secretary.
Skills/Knowledge/Experience/Education required Essential Qualifications
The successful candidate will have:
- Diploma in office administration/or significant administrative experience as it relates to the duties of the position
- Strong communication skills, both written and verbal
- Excellent analytical and problem-solving skills
- Strong time management skills with the ability to multitask within a high work volume office and maintaining high levels of accuracy and efficiency
- Proficient in various computer applications including (Word/Excel/TEAMS/Qualtrics/UWinsite) and data management systems such as mySuccess
- Ability to prioritize work and maintain flexibility as workloads fluctuate
- Proven willingness and aptitude for learning new software and programs. Ability to follow detailed instructions and process
- High degree of cultural sensitivity and awareness of cross-cultural issues and the ability to work with a diverse student, staff, and faculty population
- Ability to maintain strict confidentiality and be able to exercise tact, diplomacy, discretion, and integrity
- Ability to work independently with minimum supervision as well as part of a team environment
- Knowledge and understanding of academic and administrative procedures and processes.
- On occasion, work outside normal business hours.
If qualified and interested, please email resume to dolivito@impact-staffing.com
