Company: Fidelity Investments
Location: Toronto, ON
Expected salary:
Job date: Sun, 16 Mar 2025 05:28:44 GMT
Job description: Job DescriptionReporting to VP, Investment Operations and Capital Markets, as an Executive Assistant, you will be providing coordination and administrative support to the Portfolio Management and Investment Operations teams. You will be interacting with all levels of the organization internally and externally to support the day-to-day operations of the Portfolio Management and Investment Operations teams by acting as the first point of contact for all administrative needs, requests and inquiries.This is a hybrid role with a mix of remote and in-office working.Current work authorization for Canada is required for all openings.Executive Assistant, Fidelity Canada Investment Management (“FCIM”)Our investment team generates investment ideas from around the world – in virtually every investment class and category – and our investment management and research capabilities are world-class. As a privately held company, we are able to take a big-picture, long-term view of the world and its markets. This gives us the opportunity to provide unique insights for our customers, extensive thought leadership to the marketplace and uncommon opportunities for our employees.What You Will DoReporting to VP, Capital Markets and Investment Operations, as an Executive Assistant, you will be providing coordination and administrative support to the Portfolio Management and Investment Operations teams. You will be interacting with all levels of the organization internally and externally to support the day-to-day operations of the Portfolio Management and Investment Operations teams by acting as the first point of contact for all administrative needs, requests and inquiries.As an Executive Assistant, you will:
- Manage calendars, schedule meetings, and respond to email/telephone requests on behalf of various members of the Portfolio Management and Investment Operations teams
- Make travel arrangements and prepare monthly Travel and Expense reports
- Plan and coordinate onsite and offsite meetings, special functions and events
- Prepare and revise Word, Excel, PowerPoint and other documents including presentations for meetings
- Provide general administrative duties such as filing, photocopying, faxing and distributing mail
- Process requisitions for office and equipment supplies and manage payment of the corresponding invoices
- Maintain and update databases and records (e.g. vacation planner, attendance records, organizational charts, floor plans and MAC’s [Move, Add, Change])
We are in search of a candidate with the following:
- Completion of post-secondary education
- 5+ years of experience in an administrative role working with senior management, preferably in the financial services industry
The Expertise You Bring
- You have excellent computer literacy in the MS Office Suite (Excel, Outlook, PowerPoint, and Word)
- You have a strong sense of professionalism and diplomacy and have demonstrated the ability to establish and maintain relationships with internal and external business partners
- You have demonstrated strength in time management and organizational skills with the ability to multi-task in a dynamic work environment
- You pay close attention to detail and accuracy
- You have strong written and verbal communication skills which translate into positive relationships with colleagues and partners across and outside the organization
To be considered for this role, you must be eligible to work in Canada.Fidelity Canada is an equal opportunity employerFidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.Accommodation during the application processFidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at .No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.Why Work at Fidelity?We are proud to be recipients of the following:Awards
- Canada’s Top 100 Employers
o Greater Toronto’s Top Employers
o Canada’s Top Family-Friendly Employers
o Canada’s Top Employers for Young People
- Great Place To Work® Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today’s Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams
- LinkedIn Top Companies in Canada
- Human Resource Director (HRD) – Best Place To Work
o HRD – 5-Star Benefit Program
o HRD – 5-Star Diversity & Inclusion EmployerDesignations
- Canadian Compassionate Companies – Certified
- Benefits Canada’s Workplace Benefits Award – Future of Work Strategy
- TalentEgg National Recruitment Excellence Award – Special Award for Diversity & Inclusion in Recruiting
- Canadian HR Reporter’s Most Innovative HR Team
Fidelity Canada is an equal opportunity employerFidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.Accommodation during the application processFidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at .No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.Why Work at Fidelity?We are proud to be recipients of the following:Awards
- Canada’s Top 100 Employers
o Greater Toronto’s Top Employers
o Canada’s Top Family-Friendly Employers
o Canada’s Top Employers for Young People
- Great Place To Work® Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today’s Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams
- LinkedIn Top Companies in Canada
- Human Resource Director (HRD) – Best Place To Work
o HRD – 5-Star Benefit Program
o HRD – 5-Star Diversity & Inclusion EmployerDesignations
- Canadian Compassionate Companies – Certified
- Benefits Canada’s Workplace Benefits Award – Future of Work Strategy
- TalentEgg National Recruitment Excellence Award – Special Award for Diversity & Inclusion in Recruiting
- Canadian HR Reporter’s Most Innovative HR Team
